Personal Assistant to the CEO at Avetium Consult Limited

RESPONSIBILITIES:

• Manage the CEO's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources.
• Handle correspondence, including emails, letters, and phone calls, on behalf of the CEO, prioritizing and responding to inquiries promptly and professionally.
• Maintain confidentiality and discretion in handling sensitive information and communications.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and completeness.
• Assist in travel arrangements, including booking flights, accommodations, and transportation, and preparing itineraries.
• Conduct research, gather data, and compile reports as requested by the CEO to support decision- making and planning.
• Collaborate with internal teams to ensure alignment of priorities and deadlines with the CEO's objectives.
• Provide administrative support, such as filing, record-keeping, and expense management, to facilitate the CEO's workflow.
• Anticipate the CEO's needs and proactively address issues to enhance productivity and efficiency.

Requirements

QUALIFICATIONS REQUIRED:

• The Personal Assistant to the CEO contributes to the company's mission by:
• Minimum of a bachelor’s degree in business administration, Management, or a related field.
• 1-2 years proven experience as an executive assistant, personal assistant, or similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional communication skills, both written and verbal, with a professional and courteous demeanor.
• Strong attention to detail and accuracy in handling information and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and confidentiality in handling sensitive information and matters.