Pharmacy Procurement Specialist at R-Jolad Hospital

Position Summary: 

• The Pharmacy Procurement Specialist plays a vital role in overseeing the procurement of pharmaceutical products and medical supplies for the hospital, ensuring uninterrupted supply, cost-effectiveness, and compliance with regulatory standards and quality requirements.

Core Working Relationships/Key Stakeholders

Internal On-Site

• Pharmacy department, Patient Experience department, Internal Control team,

External

• Vendors and suppliers, External Auditors, etc.

Accountabilities:
Shall work with and under the supervision of the Team Lead, Procurement.

Key Responsibilities

• Develop and implement procurement strategies, policies, and procedures for pharmaceutical products and medical supplies in collaboration with the Team Lead, Procurement, and hospital
• Conduct market research, supplier evaluations, and product assessments to identify sourcing opportunities, negotiate contracts, and establish preferred supplier relationships.
• Source, evaluate, and select suppliers, wholesalers, and distributors based on product quality, pricing, reliability, and delivery capabilities.
• Negotiate favorable terms, pricing agreements, and service level agreements (SLAs) with suppliers to ensure cost-effective procurement and timely delivery of goods.
• Generate purchase orders, review purchase requisitions, and coordinate procurement activities to facilitate the timely acquisition of pharmaceutical products and medical supplies.
• Monitor purchase orders, track order status, and resolve discrepancies or delivery issues with suppliers to ensure on-time delivery and fulfillment of procurement requirements.
• Monitor inventory levels, stock availability, and consumption patterns to optimize inventory management, minimize stockouts, and reduce excess inventory holding costs.
• Prepare and present regular reports, analyses, and recommendations regarding procurement activities, cost savings initiatives, and supply chain optimization strategies to hospital
• Provide leadership, direction, and supervision to the inventory officer and store officers to ensure effective execution of procurement and inventory management activities.
• Foster a culture of collaboration, professionalism, and excellence among team members, encouraging continuous learning, development, and innovation.
• Conduct thorough evaluations of potential suppliers, wholesalers, and distributors to assess their reliability, reputation, and compliance with regulatory standards.
• Verify supplier qualifications, certifications, and adherence to Good Manufacturing Practices (GMP) to ensure the procurement of high-quality pharmaceutical products and medical
• Implement quality control measures to inspect incoming shipments of pharmaceutical products and medical supplies for compliance with specifications, quality standards, and regulatory
• Maintain accurate and up-to-date documentation of procurement activities, supplier qualifications, product inspections, and quality control checks.
• Record relevant information, including batch numbers, expiration dates, and inspection results, in procurement records, inventory management systems, and quality assurance documents.
• Conduct regular quality control checks and audits of procurement processes, inventory management practices, and supplier performance to identify deviations, discrepancies, or non-
• Ensure compliance with regulatory requirements, quality standards, and accreditation guidelines governing pharmaceutical procurement, storage, and distribution processes.
• Develop and maintain procedures for managing product recalls, safety alerts, and adverse events related to pharmaceutical products and medical supplies.

Qualifications and Competencies

• Bachelor’s degree in Pharmacy, Business Administration, Supply Chain Management, or related field required; Master’s degree preferred.
• Capability to interpret data and make informed purchasing
• Ability to ensure all procurement activities adhere to legal and regulatory
• Expertise in managing and optimizing inventory levels to avoid shortages and minimize excess
• Proficiency in using inventory management software and
• Ability to manage multiple tasks and projects
• Familiarity with procurement and inventory management
• Ability to leverage technology to streamline procurement

Experience

• Proven experience in pharmaceutical procurement, supply chain management, or purchasing roles, preferably in a healthcare or hospital setting.
• Experience managing procurement for large healthcare facilities or
• Knowledge of the pharmaceutical supply chain, including sourcing, purchasing, logistics, and inventory management

Key Skills

• Ability to develop and implement procurement strategies to ensure a steady supply of necessary
• Proficiency in negotiating with suppliers to secure the best prices and
• Ability to build and maintain positive relationships with
• Understanding of budgeting, cost control, and financial
• Ability to manage and optimize procurement
• Strong analytical abilities to evaluate supplier performance, analyze market trends, and forecast procurement
• Strong verbal and written communication skills for interacting with suppliers, healthcare staff, and other stakeholders.
• Ability to clearly convey procurement policies and
• Ability to quickly identify and resolve procurement-related
• Innovative thinking to find solutions to supply chain

Personal Qualities

• Meticulous approach to work, ensuring accuracy in purchasing and inventory
• Vigilance in monitoring the quality and safety of procured
• Commitment to ethical procurement
• Transparency in all transactions and dealings with
• Ability to handle the pressures of managing a critical supply
• Persistence in overcoming obstacles and finding
• Flexibility to adjust to changes in market conditions, supplier availability, and organizational
• Openness to new ideas and
• Effective time management to prioritize tasks and meet
• Ability to collaborate effectively with pharmacy staff, other hospital departments, and
• Willingness to support team members and contribute to shared
• Demonstration of a professional demeanor in all
• Commitment to continuous improvement and professional
• Focus on meeting the needs of the hospital staff and
• Ability to provide excellent service to internal customers, ensuring their requirements are
• Ability to work effectively in a multicultural