Procurement Officer at Workforce Group

Responsibilities

Tender Process Management:

• Prepare draft tender documents (RFP and RFQ)
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
• Prepare the tender evaluation document before the evaluation meeting.
• Participate in the evaluation of tenders, both technical and commercial, and make recommendations.
• Participate in negotiations with potential vendors.

Contract Management:

• Draft simple contract with agreed milestones, terms and conditions.
• Ensure rates of products and services are consistent with contract.
• Identify opportunities to achieve cost savings.
• Process invoices according to the completion of work and fulfilment of contract terms and conditions.
• Coordinate with the finance team on supplier balances and payments.
• Monitor supplier costs on a regular basis.
• Draft formal communication to suppliers on issues that arise during contract execution.

Procurement Management:

• Collaborate with end users to ensure clarity of requirements for goods and services.
• Evaluate the quality and cost of proposed services.
• Process requisitions into Purchase Orders.

Vendor Management:

• Recommend methods for monitoring KPIs and confirming delivery/work according to requirements.
• Supervise the review of vendors’ performance and implement recommendations.
• Participate in progress review meetings covering contract milestones, changes, trends, current or potential issues, etc.
• Give feedback to vendors with recommendations for improvements.
• Perform any other procurement/contracts related duties as may be directed by the Procurement Manager.

Requirements

• Minimum of 5years as Procurement officer or in a similar field
• Developing procurement Policies, Processes and Procedure
• Implementing procurement processes such as sourcing and tendering
• Contract Management
• Developing procurement budget
• Using an ERP system (Odoo) or Procurement system
• Managing vendors
• Female preference for Gender balance

Knowledge / Understanding:

• Good understanding of procurement process
• Good understanding of sourcing, tendering and contracting..
• Working knowledge of Microsoft Office 365, and an ERP/Procurement System
• Strong knowledge of implementing policies and SOP .
• Working knowledge of budget preparation and costs monitoring.

Skills and Abilities:

• Good time management skills
• Good team player  3. Critical thinker and problem solver
• Ability to prioritise work effectively
• Strong negotiating skills
• Sense of ownership and accountability .
• Good supervisory and people management skills.
• Excellent written and oral communication skills..
• Strong influencing skills

Educational Qualification Essential

• HND/BSc
• Formal training courses in relevant functions such as purchasing.