Program Assistant at Surge Africa Organisation

Role Overview

• As the Program Assistant, you will primarily provide program support for Surge Africa’s thematic areas. On a secondary note, you will handle administrative tasks such as assisting with hiring, expense tracking and Human Resources. This role is fully remote. 

Responsibilities:

• Assist in organising programs and activities in accordance with the mission and goals of the organisation.
• Assist team members in preparing and formatting documents, including Slides/PowerPoint presentations.
• Develop and maintain an efficient filing system for the team, including assistance in processing applications for proposals as required and maintain a tracking system of responses to proposal.
• Maintain office calendars and send out reminders of impending appointments.
• Coordinate the translation, proofreading and editing of documents as required.
• Assist in organising regular team meetings and conference calls/video conferences, including the preparation and distribution of documents.
• Attend staff meetings and take minutes with the assistance of and coordination with the Program team as required.
• Assist in managing the budget for special and routine events.
• Make reservations for various off-site business meetings and events.
• Relay internal emails to staff.
• Assist in the orientation of new employees, providing them with the necessary documents and materials for orientation.
• Assist with payroll management.
• Perform other related duties in accordance with instructions from team members.

Qualifications:

• 3 years or more working experience in program support, administration and human resources.
• Effective skill in developing and executing both in-person engagements and online events.
• Competency in digital software and virtual workspaces.
• Ability to work independently and as part of a team.
• Excellent time management skills.
• Ability to multitask.
• Strong organisational skills.
• Polite, clear and compelling communication skills.