Programme Finance / Administration Assistant at Health and Development Support Programme (HANDS)

Job Description

• The Admin/Finance Assistant will be responsible for overseeing all activities related to resilience strengthening and inclusive life initiatives in the region, ensuring that interventions meet required targets and timelines.

Responsibilities

• Financial Record Keeping: Maintain accurate and up-to-date financial records for the project, including income, expenses, and budget allocations.
• Budget Preparation: Assist in the preparation of project budgets, ensuring alignment with project goals and donor requirements.
• Financial Reporting: Generate financial reports on a regular basis to provide project stakeholders with insights into the project's financial status.
• Expense Monitoring: Monitor project expenditures to ensure adherence to budgetary constraints and identify areas for cost-saving measures.
• Grant Management: Support the management of grants by assisting in budget preparation, financial reporting, and compliance monitoring.
• Procurement Assistance: Assist in the procurement process by preparing procurement documents, obtaining quotations, and ensuring compliance with procurement policies.
• Financial Analysis: Conduct financial analysis to identify trends, variances, and opportunities for financial improvement.
• Compliance Monitoring: Ensure compliance with project policies, donor requirements, and relevant regulations to mitigate financial risks.
• Administrative Support: Provide administrative support to the project team, including organizing meetings, managing project documentation, and coordinating logistics for project activities.
• Communication: Maintain effective communication with project team members, partners, and stakeholders regarding financial and administrative matters.
• Audit Preparation: Prepare financial documentation and assist in the coordination of audits to ensure will be an advantage transparency and accountability.
• Problem-Solving: Identify financial and administrative challenges, propose solutions, and implement strategies to address issues promptly.