Project Administrator - Rotary Healthy Communities Challenge (RHCC) at PATH

• PATH is currently recruiting for a Project Administrator to support RHCC and other funded grants as part of the malaria portfolio in Nigeria.
• The successful applicant will report to the RHCC Team Lead and collaborate closely with the global RHCC regional project team.
• The Project Administrator will support the RHCC project’s financial planning and oversight, oversight of agreement development and implementation, and coordination of hiring local staff. 

Responsibilities:  

RHCC Budgeting, Financial Management, Payment Support    

• Develop, manage, and monitor assigned budgets (annual project budgets) in collaboration with the Technical Advisor and global headquarters office. 
• Process transactions in compliance with PATH and donor guidelines.  
• Prepare forms and receipts for payments (ex. consultant payment) and reimbursements (ex. travel or personal) for approval. 
• Ensure accounting data is accurate and complete and documents are filed accordingly. 
• Compile monthly field office financial reports in partnership with the RHCC Team Lead 
• Provide financial guidance to partner organizations to ensure consistent, effective, and efficient donor compliance. 
• Contribute to internal PATH project financial reporting function. 
• Assist with the disbursement of workshop allowances and other payments for RHCC or other projects’ activities. 
• Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation. 
• Liaise with international accounting team to ensure that expenses recurring in nature are processed and paid in time e.g., telephone, internet, training. 
• Reconcile advances against actual expenditures. 
• Provide logistical support for meetings, trainings, and supervision activities. 
• Help distribute financial reports and invoices to internal and external customers.  
• Review expense reports to ensure compliance with donor & PATH guidelines. 
• Ensure timely reporting of project costs. 
• Ensure budgets are aligned with project work plans in partnership with Team Lead and global team.  

RHCC Agreements and Procurement   

• Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure value for money and compliance with donor requirements 
• Ensure compliance of all agreements and contracting mechanisms with local and PATH regulations.  
• Develop consultant contracts, agreements, and work orders, including scopes of work, deliverables, and payment schedules, to ensure appropriate competitive processes and compliance with local and PATH policies and guidelines. 
• Monitor and manage assigned consultant contracts, work orders, and sub agreements, and initiate payment requests. 
• Process procurements and ensure that all the procurement documents from PRF to LPOs for meetings, workshops, accommodation and other supplies as requested by the technical team are processed on time.  
• Provide quality control for all procurement documentation. 

Operationalization    

• Partner with regional PADMs to ensure admin and finance needs for country operations start-up are addressed.  
• Attend weekly meetings with Nigeria operations transition team to provide updates on financial and accounting concerns in the OIPH-Nigeria office.  
• Responsible for management of project equipment ensuring inventory is done annually. 

Required skills and experience:  

• Bachelor’s degree or higher in business administration, finance, accounting, or other relevant discipline or equivalent experience.  
• Minimum seven years of experience in managing finance, procurement, contracts, construction, logistics, and/or human resource related matters for development activities of similar dollar value. 
• Demonstrated experience managing project budgets. 
• Excellent interpersonal and diplomatic skills with ability to interact with diverse colleagues and partners, including with government representatives.  
• Excellent organization, attention to detail, coordination, and collaborative skills.  
• Excellent oral and written English communication skills required.