Purchasing Assistant at Talents and Skills Africa

Job Description 

• Identification and sourcing of potential suppliers, including conducting market research and supplier evaluations.
• Analyzing and comparing supplier quotations, negotiating prices, and ensuring the best value for money.
• Preparing purchase orders and ensuring accuracy in all documentation.
• Coordinate with suppliers to track and update delivery schedules, ensuring timely and accurate delivery of goods and services.
• Collaborating with internal stakeholders, such as the warehouse and finance departments, to coordinate the receipt and payment of goods.
• Maintain and update the purchasing database and records, ensuring accurate and up-to-date information.
• Identifying opportunities for cost savings and process improvements, and providing recommendations to management.
• Resolving supplier-related issues or discrepancies, such as quality control or invoice discrepancies.
• Supporting the implementation and maintenance of procurement policies and procedures.
• Assisting with inventory management and conducting periodic stock audits.
• Using data to determine purchase needs and performing inventory management.

Required Skills and Qualifications

• High School Diploma or equivalent; Bachelor's Degree in Business Administration or a related field is preferred.
• Previous experience in a purchasing or procurement role is highly desirable.
• Familiarity with inventory management systems.
• Strong mathematical skills for price analysis and cost calculations.
• Ability to adapt and learn new processes and systems quickly.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and decision-making abilities.
• Excellent negotiation and relationship-building skills.