Secretary at Alama Hotels Limited

Specific Responsibilities

• Under the direct supervision of the General Manager, the secretary will be responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.
• The Secretary is expected to perform the following tasks:
• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Implement and/or develop office procedures and record systems

Job Requirements and Qualifications

• B.sc, B.A, B.Tech or  HND in any Arts or commercial fields
• 2+ years of clerical experience
• Knowledge of specific software programs used within your organization
• Experience in data processing, bookkeeping or other skills you need to have performed
• Ability to work independently
• Organized and professional demeanor
• Exceptional written and verbal communication skills
• Experience maintaining and prioritizing a manager’s calendar
• Excellent verbal communication skills.
• Good problem-solving skills.
• Attention to detail.