Senior Document Controller - Dangote Sugar Refinery at Dangote

Description

• The Senior Document Controller is responsible for ensuring the accurate management, distribution, and storage of all documentation related to projects within the Sugar Backward Integration Project.
• This role involves the meticulous review, editing, and updating of technical documents, maintaining both physical and digital records, and ensuring confidentiality and compliance with company policies.
• The Senior Document Controller will play a key role in supporting the BIP Unit by preparing ad-hoc reports and creating documentation templates for future use.

Responsibilities:

• Thoroughly check documents such as contracts, technical manuals, and workflows for accuracy, ensuring they meet company standards before distribution.
• Maintain an organized system for version control, ensuring that the latest documents are always accessible to relevant stakeholders.
• Distribute and track copies of project-related documents to internal teams as needed, ensuring that all relevant departments have the necessary documentation to proceed with their tasks.
• Organize, maintain and efficiently retrieve both physical and digital records of all company documentation, ensuring they are easily accessible and securely stored.
• Create and maintain document templates for future use, ensuring consistency and standardization across all company documentation.
• Customize templates as needed to meet the specific requirements of different projects or departments.
• Oversee and manage the flow of documentation within the BIP Unit, ensuring smooth and efficient movement of documents between departments and stakeholders.
• Ensure that all sensitive information and terms of agreement are kept confidential, in accordance with company policies and legal requirements.
• Prepare ad-hoc reports on projects as requested by management, providing clear and accurate summaries of document-related activities and project status.

Requirements

• Bachelor’s degree in Project Management or any related field.
• Minimum of 7 years of experience in document control, with a focus on technical and contractual documentation, preferably within the manufacturing or industrial sectors.
• In-depth knowledge of document control processes, particularly within a manufacturing environment.
• Exceptional attention to detail with the ability to spot errors and inconsistencies in complex documents.
• Strong technical writing and editing skills, with the ability to produce clear and concise documentation.
• Excellent organizational skills with the ability to manage large volumes of documentation and ensure efficient retrieval.
• Proficiency in electronic document management systems (EDMS), Microsoft Office Suite (Word, Excel, PowerPoint), and PDF editing software.
• Experience in managing documentation for large-scale projects or within a highly regulated industry.
• Certification in Document Control, Records Management, or a related field is advantageous.
• Knowledge of Industry Standards: Familiarity with ISO standards and industry-specific documentation practices.