Senior Manager Warehouse and Logistics at Food Concepts Plc

Job Purpose

• To define, develop, implement, and manage best-in-class policies, processes and procedures which ensure the company’s supply chain is consistently able to deliver on its performance and risk management objectives. To manage various elements of the supply chain in such a manner that ensures goods and other inventory items are transported, stored, and delivered on time and in good condition to the stores and the regional warehouse hubs.

Core Responsibilities and Key Result Areas

Strategic Planning and Alignment

• Assesses business requirements and recommend strategies to achieve objective
• Develop policies, systems, and processes to optimize the operations and management of all warehouse functions including but not limited to:
• Timely receipt, storage, and dispatch of goods
• Inventory control and management
• Optimization of materials flow
• Minimize of stock losses and receiving and or issuing lead times
• Control of all fixed and variable costs
• Develop, communicate and administer Warehouse/Logistic team performance and development plans
• Serve as the primary contact for Warehouse/Logostics related questions, policy and procedure interpretation and alignment by all departments.

Warehouse and Logistics Management

• Oversee contract development and administration.
• Identify and implement cost saving measures to reduce Food Concepts’ cost of storing and handling goods.
• Design and implement system to reduce risk exposure in the warehouse:
• Minimize stock losses
• Ensure full monitor adherence to health, Safety, and environmental guidelines
• Ensuring receipt of goods in line with specifications on Purchase Orders
• Continuous evaluation of warehouse security and implementation of necessary measures to maintain safety of stock.
• Develop preventative maintenance systems and contingency plans.
• Implement business continuity and resumption plans.
• Generate and analyze reports at pre-defined and agreed intervals to aid decisions relating to inventory and working capital management
• Line management of the warehouse staff (with emphasis on driving recruitment to fill approved headcount, performance management, succession planning and training and development)
• Manage the logistics activities of the division including drivers and other ancillary staff.
• Active management of the warehouse annual expense budget
• Ensure timely receipt, storage and dispatch of goods
• Manage the logistics activities of the division including drivers and other ancillary staff
• Maintain inventory control and management
• Ensure optimization of materials flow
• Ensure minimization of stock losses and receiving and or issuing lead times
• Ensure control of all fixed and variable costs

Risk and Cost Management

• Minimize stock losses
• Ensure and monitor adherence to health, safety and environmental guidelines.
• Ensure receipt of goods in line with specifications on Purchase Orders
• Apply appropriate asset management procedures in order to achieve maximum return on assets
• Perform continuous evaluation of warehouse security and implementation of necessary measures to maintain safety of stock
• Develop preventative maintenance systems and contingency plans
• Implement business continuity and resumption plans

Reporting and Supervision

• Plan, assigns and supervises staff
• Implement Initiatives and operations
• Plan, schedule, coordinate, review and report on the work of staff

Key Performance Indicators

• Achievement of Company Sales, EBITDA, GP, PAT targets
• Achievement of Supply Chain Department’s budget/targets/objectives
• Achievement of Individual Personal Development Plans

Knowledge Requirements

• Strong industry knowledge
• Strong interpersonal relationship, communication and presentation skills
• Advance Knowledge of Inventory Management
• Advance Knowledge of Cost management
• Advance Knowledge of applicable legislations, as well as policies and procedures
• Demonstrates expertise in Warehouse and logistics management

Job Specifications

• A good first degree in social/management/physical sciences
• Possession of a Post graduate degree in Supply Chain Management/Procurement/Business Administration or related field is an added advantage
• Membership of the CIPS, CILS, CILCS, CISCOM, Lean Six Sigma or any other related professional qualification is required.
• Minimum of 8 years’ experience in a similar role, especially in the QSR/Food Industry sector

Decision Expectations

• Acts on defined procedures and decisions
• Enforces agreed decisions
• Plans own work schedule and work schedule of subordinates
• Assigns work to subordinates
• Monitor subordinates’ work performance
• Appraises/evaluates subordinates’ performance