Technical Assistant (PA to the MD) at Procept Associates Professional Services Limited

We are currently recruiting to fill the role of a Technical Assistant (PA to the MD) whose diverse and critical responsibilities encompass preparing the MD for meetings, stepping into the MD’s shoes when necessary, overseeing the work of the MD's direct reports, coordinating research based on assigned topics, and supporting the creation and execution of the business strategy. With your exceptional organizational skills, discretion, and ability to adapt, you will play a pivotal role in driving the organization's success and fostering a collaborative and efficient work environment.

Job Description

• Coordinate the annual review of the company’s digital transformation (business) strategy, its execution and tracking digital transformation (business) strategy plans with actuals.
• Execute company’s critical and strategic missions on behalf of the MD’s office across multifunctional teams.
• Prepare the MD for meetings, webinars, workshops, etc and act as his surrogate at such events where he is unavoidably absent.
  • Prepare presentation materials for high level meetings, conferences, and other high-level events.
  • Design, prepare, review, format and publish all forms of documents, in multiple formats (MS Word, PowerPoint and Excel)
  • Support the preparation of key reports including business strategy; sales strategy; marketing strategy; and/or investment memos.
• Coordinate the work of heads of departments (and such other persons) reporting into the MD and provide them with advice similar to such that would be given by the MD
• Sales Support:
  • Support the sales of the company services to existing and new clients – from lead generation to closing.
  • Manage key client’s account.
• Act as liaison between the MD, Board of Director, Advisory Board, and Executive Management Team.
• Coordinate general administrative tasks including:
  • Draft, type, and dispatch all the MD’s correspondence
  • Coordinate and schedule meetings and activities for MD
  • Track tasks assigned internally and externally.
  • Handling all logistics and administrative issues associated with support of the MD, including Board meetings, event planning, travel preparation and follow up, MD briefings, and office management.
  • Taking minutes in support of MD’s goals and objectives
  • Maintain a comprehensive filling/e-filling system.
• Conduct research on assigned topics that will help the MD achieve its goals.
• Coordinate and support my direct reports in other parts of Africa.

Qualifications

• Bachelor’s degree in Engineering, Computer Sciences, Information Technology or related field (mandatory)
• Master’s degree in Business Administration is desired
• Chartered Secretary is also desired
• Any certification or executive program in digital transformation, business growth in Africa, etc
• Minimum 5 years of experience supporting top-level management.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Strong project management and communication skills.
• Experience supporting sales processes and managing client accounts.
• Outstanding organizational abilities and research skills.
• Ability to maintain confidentiality and anticipate the MD’s needs.
• Flexibility and excellent time management.
• Experience doing business in Africa and its dynamics