Job openings at Malaria Consortium

Job Purpose

• The Administration Officer will be responsible for providing general administrative support to Ondo and Anambra Net Campaign M&E Project for efficient project management.

Scope of Work

• The Administration Officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
• S/he will be directly responsible for the provision of administrative, personnel and logistics support in the office.
• S/he is accountable to the Senior Project Manager and will based in Akure, Ondo State. 

Key Accountabilities
Office Management: Administration and Logistics (55%):

• Be the operations, admin, procurement and logistics focal point in the field for the Ondo and Anambra Net campaign M&E project providing efficient program support in line with Malaria Consortium Policies.
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents for both hard copy and soft copy; filing requirements.
• Responsible for overseeing all logistic arrangements including activity prep, securing accommodation, hall and transportation services while maintaining, travel itineraries of staff and short-term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project.
• Responsible for procurements of assets in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT).
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV after compliant supplier registration verification.
• Liaises with Country Office Manager on difficulties and other office maintenance issues.
• Manage all office assets in an efficient manner ensuring regular servicing is carried out to MC generators, Air conditioners, IT equipment Compile, file and submit all administrative records as required by MC related to fuel usage, staff movement logbooks, stock records and asset registers etc.
• Manage the office security provider to ensure that the office has effective security 24/7.
• Work with the ICT support team in Malaria Consortium Abuja office to ensure all ICT assets for staff use in the project are maintained in good working order and managed in line with MC IT user policies; organize, monitor, and manage staff mobile phone credit.

Programme support (30%):

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements.
• Lead the compilation of participants list (i.e., CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events.
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy.
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state.
• In line with the programme budget and working as guided by the Malaria consortium policy, ensure value for money of all procurements for programme activities carried out in the state.

Asset and Stock Management (15%):

• Manage all project-based assets to ensure that they are registered, tracked, maintained, and disposed of according to the Malaria Consortium Asset Management Policy.
• Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in the State.
• Purchase and manage stocks, in accordance with the Malaria Consortium Inventory Management Policy.
• Manage stationeries and office supplies for effective management and running of the office.

Qualifications and Experience

• Degree or similar qualification in Administration or related field
• At least 5 years’ experience working in an operations related role specifically in administration and logistics
• Previous experience in procurement particularly within the donor funding environment
• Proven written and oral skills in English
• Ability to work effectively and sensitively with staff
• A collaborative and flexible style, with a strong service mentality
• Effectively prioritise and perform to tight deadlines
• Facilitation and coordination skills.

Salary
Competitive.

go to method of application »

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office in Plateau State, Nigeria.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Accountabilities
Supply Chain Management (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• Have a Bachelor's Degree in Pharmacy with 5 years’ post-qualification experience
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills.