Jobs at Medecins Sans Frontieres

Main Objective and Responsibility

• Performing cash transactions, verifying supporting documentation, and maintaining records according to MSF standards and local finance policies.

Accountabilities

• Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system,
• Performing daily cash counts and investigating any discrepancies
• Following-up on cash advances and ensuring they are duly settled
• Carrying out transfer requests between cash and safe box
• Checking the validity of invoices, approval signatories, and correctness of account codes
• Performing currency exchange operations when required.
• Assisting with the preparation of salary payments as required.
• Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.

MSF Section / Context-Specific Accountabilities
In close collaboration with the Finance Assistant and under his/her direct supervision,

• Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system.
• Assisting with the preparation of incentives payments
• Responsible of the Petty Safe reconciliations and valid (original and completely approved documents to ensure reliable and updated financial information.
• Ensure strict compliance with controls procedures as outlined by the financial Policy within MSF.
• Ensure all receipts meet MSF requirements (deadlines, information, signatures etc.)
• Prepare the hardcopies according to the month-end checklist, scanning and ensure proper filing and archiving of financial documentation.
• Responsible for issuing of recharge cards
• Review the projects’ bookkeeping to ensure that the supporting documentation complies with the finance policy standards
• Monitor cash advances as per the MSF financial policy
• Flexibility in undertaking assigned tasks, due to the changing nature of MSF operations.

Requirements
To apply for this role applicants MUST meet the following criteria:

Education:

• Qualifications or a professional Diploma in Administration / Accounting.

Experience:

• Experience in Accounting (minimum 1 year).

Languages:

• Mission and local language essential.

Knowledge:

• Essential computer literacy (word, excel).

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Service and Orientation and Cross-cultural Awareness.

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Main Objective and Responsibility of the Position

• Supporting the Water, Hygiene and Sanitation (Watsan) Manager in the implementation and supervision of Watsan activities, including tools and materials employed according to MSF standards and protocols, in order to improve health and living conditions of the target population

Accountabilities

• Ensuring the day-to-day implementation and administration of assigned Watsan activities at project level, including but not limited to, water supply, excreta disposal, waste management, vector control, and dead bodies manage-ment
• Ensuring that the MSF procedures and protocols are followed by the Watsan teams to guarantee the operational quality of the project;
• Ensuring the maintenance and repair of technical equipment in the project to guarantee an adequate running of Watsan activities;
• Ensuring the distribution of the materials and tools used in water treatment, hygiene and sanitation (e.g. physical organization and inventory of stocks, receiving and processing orders for water, sanitation and hygiene material, check that the amounts received are recorded, and check monthly consumptions, etc.);
• Supporting the Watsan Manager in ensuring an appropriate emergency preparedness and response capacity (physical verification of stocks, contacts, transport means, staff training). Ensuring appropriate assistance to the project response team and if required, participating in emergency activities or exploratory visits
• Supporting the Watsan Manager in the team planning (e.g. staff rosters and admin, HR processes, etc.) and in-forming and involving the Watsan Manager in case of any major management or technical issue, and providing all required reporting
• Planning and supervising the HR processes (recruitment, training, performance evaluation, tasks definition and in-ternal and external communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required for the activity
• Participating in data collection and reporting as required.

MSF Section / Context Specific Accountabilities

• Management of technical WatSan components in the hospital, guesthouse warehouse and support for ITFC; specifically with a focus on sanitation, water supply, hygiene and vector control. Participates in elaborating WatSan strategies and response plans including resources in collaboration with the medical and logistical teams.
• Provides support to the logistical and medical teams in identification, implementation and monitoring of the Water, Hygiene and Sanitation activities in and outside health structures according to the protocols of MSF (e.g. essential Water and Sanitation requirements).
• Collaborating with Ministry of Health to ensure the hospital facility and departments and compound are clean at all times using MSF protocols. This includes support for the ITFC.
• Ordering and management of WatSan materials according to need, ensuring tracking of consumption and reporting on monthly basis.
• Support the Health Promotion team in hygiene promotion activities in the health facility.
• As member of the Infection Prevention Control Committee, participating in and supporting the development and following up the Infection Prevention Control Action Plan. A particular sup-port might be required to assure that environmental control measures are defined to address in-fection control issues related to patients with highly infectious diseases.
• Data Reporting: Ensure timely data report for Health Information System, LRT, SIPCA and Monthly Report to the MTL & Mission WatSan.
• Ensure timely cleaning and maintenance of all water filter types, water storage tank/reservoirs, sanitation facilities and waste zone.
• Ensure maintainance of all functional hand washing point in the health facility. Raising awareness amongst MSF beneficiaries and training personnel on the importance of hygiene and sanitation. This includes proper waste management in the hospitals, hand washing, food hygiene, safe water chain, warning on dangerous or toxic areas etc
• The Watsan Supervisor ensures that all SOP and universal precautions are in place and followed. He/She identifies the needs for trainings and discusses those with the supervisor. In addition, she/he to supports the IPC supervisor to ensure that all IPC components are up to date in the health structures.
• The Watsan Supervisor reports to the line manager on any concerns related to water supply, hygiene and sanitation, technical equipment, support structures and suggests solutions.
• Training- He/she provide training for hospital cleaners and on-the-job support for hygiene agents.
• Collaboration: He/she collaborates with the watsan supervisor of the emergency pillar during emergency reponse

Requirements
To apply for this role applicants MUST meet the following criteria:
Education:

• Technical Degree / Diploma in Public Health, Environmental Engineering, Water Resource Engineering, desirable specialization in water and sanitation or related certificate.

Experience:

• 2 years relevant work experience.
• Previous experience in technical works and organizing of multiple activities, preferably within MSF or similar work environment

Languages:

• Mission language essential, Hausa language desirable

Knowledge:

• Computer literacy

Competencies:

• Result and Quality Orientation, Team work and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.