Category Specialists at First Bank

DUTIES & RESPONSIBILITIES

• Responsible for development of strategies and plans to achieve maximum value from key focus categories below.
• Property/Real estate
• Facility management
• Coordinate the development of tender documents while applying Procurement principles in issuing Request for Proposal/Quotation and evaluation criteria in conjunction with relevant end-user departments.
• Participate and provide update inputs in project status meetings and operational meetings.
• Collaborate with the Business unit at early stage to define category management objectives and develop sourcing plan for high value and critical sourcing initiatives.
• Monitor First Bank’s procurement strategy implementation through the development of category strategies for cost reduction and value enhancement that result in tangible benefits to the bottom line.
• Determine key market intelligence requirements for supplier/ cost optimization and provide guidance to stakeholders on trends and strategy impacts.
• Facilitate strategic sourcing projects, engaging key stakeholders and the required cross-functional resources.
• Apply knowledge gained from market analyses and supplier analyses to define the best procurement negotiation and contract awarding strategy for the Bank to achieving value for money on all procurement initiatives.
• Assist in managing category needs, spend analysis, update category information to stakeholders.
• Effectively communicate the impact of sourcing decisions to business partners and leadership as appropriate and actively enlist their support.
• Ability to carry out market research for spares and building management system.
• Interpret bill of quantities, specification, and basic measurement.
• Understand various spares and components of hard and soft services.
• Identify sources of different spares, liaise with OEMs, and obtain market intelligence. 

JOB REQUIREMENTS

Education:

• Degree in the built environment – Estate Management, Facility Management, Architecture,
• Engineering, Building, Quantity Surveyor or extensive work experience in construction or facilities management industries.
• PGD/MSC in Procurement, CIPS (Chartered Institute of Procurement and Supply) or CSCP (Certified Supply Chain Professional) will be an added advantage.
• Fluent in English

Experience:

• 3-7 years’ experience in the specialization stated above with experience supervising others.
• Experience in purchasing function.
• Proficient in MS office Applications and other Microsoft tools
• Experience working in a medium sized organization.

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JOB OBJECTIVE(S)

• To support the Category Manager in ensuring that sourcing, tendering and prompt delivery of Technology portfolio (software, hardware, application development and managed services) in line with the Category Strategy
• To manage sourcing activities for relevant category and support the implementation of Category Strategies.
• To efficiently manage the Bank’s expenditure budget (CAPEX and OPEX) for category related procurement.

DUTIES & RESPONSIBILITIES

• Implement Technology Category Management strategies and activities across multiple dimensions, including category analysis, contract implementation, and supplier relationship improvement initiatives to increase market competitiveness and sustain ongoing category improvements
• Proactively work with Category Manager (Technology) to identify and plan category related procurement activities for the financial year and periodically review category spend to identify and pursue strategic sourcing and demand management opportunities
• Execute Go-To-Market strategies utilizing an end-to-end value chain approach -specifically, obtain complete and accurate business requirements from the end users, develop RFx (RFI/RFQ/RFP) documents and identification of qualified vendors; manage source to contract until PO Is created
• Collate responses from vendors and liase with the various committee (TEC, PMC) for evaluation
• Ensure compliance to the Bank’s Procurement Policy, standards and guidelines for all category related products or services
• Conduct vendor contract negotiations with suppliers to procure category related products/services to ensure best value regarding pricing and quality
• Ensure adherence to defined parameters for quality assurance of goods/services received as well as the escalation route for complaints/rejection.
• Prepare periodic report of trend analysis for procurement volumes and cycles to support the various category management activities
• Proactively perform market surveys to verify competitiveness of purchase prices and best value goods specifications for procurement categories 
• Identify relevant external market trends with respect to the technology industry  
• Provide input for supplier appraisal via supplier audits, performance evaluations etc. to validate ability of suppliers to meet defined standards and rate suppliers accordingly
• Collaborate with centralized admin for invoicing and payment of suppliers and resolve or escalate identified issues (if any)
• Supervise and coach Category Analysts
• Undertake any other responsibilities as requested by the Category Manager in accordance with the scope and responsibilities of the role
• Comply with the principles and policies in the Information Security Hand book of the Bank

JOB REQUIREMENTS

Education 

• BSC. (First degree) Social Sciences.  Higher Degrees/Professional Certifications (an added advantage).
• Minimum of CIPS Diploma or relevant certifications (CPIM, CPP, CSCP)