Job Vacancies at the African Union (AU)

Purpose of Job

• The Human Resource Officer is the focal person to handle all Human Resource (HR) matters at the level of the Centre, in the areas of planning staffing, handling recruitment of Staff, employee contract management, managing and leading Staff performance evaluation processes, Staff benefits administration, leave, employee relations (discipline and grievance handling), advising management and Staff on AU Staff Regulations and Rules as well as guiding the Office on the implementation of same and HR-related policies and procedures.

Main Functions

• Assist in the following up of the activities of the Centre, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Suggest new and expand on existing policy areas for planned research.
• Contribute in conducting analysis and generate accurate reports in a timely manner for the office and the AU’s internal use.
• Assist in setting the overall analysis of issues related to HR management.
• Participate in the organization of relevant meetings, congresses and conferences with stakeholders.
• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Centre including preparing leaflets, guidelines and fact sheets.
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the HR function.
• Provide technical support to internal and external stakeholders as required.

Specific Responsibilities
Under the direct supervision of the Executive Secretary, the incumbent will be responsible for the following: 

• Coordinate human resources services such as recruitment, contract management of local and international Staff, performance management, skills development, leave management and the management of Staff conduct and behaviour;
• Handle human resource planning and implementation of same in planning and coordinating recruitment activities. Take appropriate action on issues related to staffing issues of the Centre;
• Act as focal person in the provision of Staff welfare (e.g. insurance, coordinating arrangement of medical services, counselling services and others);
• Provide advice and support to managers and Staff on human resources related matters.
• Monitor and ensure the implementation of human resources policies, practices and procedures;
• Develop an in-depth  understanding of the AU Staff Regulations and Rules as well as other Administrative Instructions and provide advice on interpretation and application of policies, regulations and rules;
• Keep abreast of developments in various areas of human resource management;
• Prepare reports and participate and/or lead special human resources projects;
• Provide advice on salary and related benefits, travel, and social security entitlements;
• Provide advice on interpretation and application of policies, regulations and rules;
• Assist in preparing policy papers, position papers and briefing notes on various issues related to human resource management;
• Supervise the local implementation of the performance management system i.e. ensure the development of individual workplans and periodic evaluation of performance, production and timely submission;
• Follow up the contract expiry and renewal schedule of Staff and coordinate the renewal of same;
• Administer the leave management system;
• Administer and provide advice on salary and related benefits and entitlements;
• Produce monthly payroll information for  the implementation of payroll changes;
• Provide induction, orientation and briefing to new Staff;
• Identify and analyze Staff development and career support needs and assist with the design of programmes to meet identified needs;
• Supervise the maintenance of the human resources filing system;
• Supervise the activities of the administrative support team i.e. transport team (drivers) and cleaning services;
• Perform any other duties as directed by the supervisor.

Academic Requirements and Relevant Experience

• A Bachelor's Degree in Human Resources Management, Business Management / Business Administration or Public Administration, or related fields in Social Sciences and five (5) years relevant work experience. A combined experience in Government, NGO or similar multilateral, regional or international institution will be a good advantage

OR

• A Master's level qualification in the above fields and two (2) years relevant work experience in the types of organizations listed above.
• Experience in handling a stand-alone HR role.
• Experience as a middle level manager/supervisor in HR will be advantageous.
• Membership of a recognized professional HR body or additional academic qualification in a relevant area of study (see above) is an added advantage.

Required Skills:
Technical Competence:

• Knowledge of and deep understanding of the HR standard practices, procedures and technicalities
• Very good understanding, knowledge and capacity to interpret and implement the provisions of the AU Staff Regulations and Rules, policies, administrative guidelines etc.
• Excellent drafting and reporting skills
• Ability to undertake studies and analytical skills associated with good decision-making  
• Experience in recruitment activities, reviewing terms of reference, skill and requirement sets, interviewing and selection
• Very good knowledge of contract management and administration
• Very good understanding and knowledge of HR technicalities including but not limited to HR planning, job analysis and evaluation, pay scale and benefits administration, Staff welfare management, management of employee relations, Staff development activities etc.
• Ability to undertake studies; make analysis of cases and propose workable solutions in accordance with the relevant procedures and rules

Strategic Insight:

• Very good strategic insight to enable the Centre  to set up HR plans and actions targeted towards the strategic direction and goals of the office 

Computer Skills:

• Excellent capacity to work on office computer applications, well versed in the use of the Internet, MS Power Point, MS Excel and MS Word. Knowledge on other computer office applications and strong practical knowledge/experience in using SAP HR Module is essential

Communication and knowledge sharing:

• Excellent capacity to communicate effectively oral and written communication skills. The ideal candidate should be able to communicate with influence. Very good drafting skills
• Readiness to share information and knowledge at all times, drive for results and continuous improvement
• Ability to collaborate and share communication confidently
• Excellent reporting skills
• Good facilitation and presentation skills
• Readiness to share information whenever required, drive for results and continuous improvement
• Able to develop others, transfer knowledge, assist in developing objectives supporting both staff/personal and institutional objectives

Behavioral Competencies:

• Very good listening, negotiating, influencing, mediating and problem solving skills
• Ability to develop trust, apply and institutionalize integrity; demonstrate impartiality
• Demonstrates good decision-making skills
• Able to value confidentiality
• Demonstrate professionalism and transparency
• Able to effectively work in a multi-cultural environment
• Excellent interpersonal skills and ability to build effective working relationships both internally and externally; able to communicate the AU values of respect to diversity and team work
• Excellent sense of accountability and compliance
• Able to drive change, help others to adapt to same; demonstrates readiness to generate ideas to develop best approaches
• Able to work under pressure, particularly as a professional civil servant in a multi-cultural environment

Innovation and creativity:

• Ability to come up with an innovative working system and thinking and promote implementation, in communication with those concerned; implements and encourages the use of ‘thinking outside the box’ approach
• Inclined towards promoting and demonstrating superior results and excellence
• Proficiency in one of the African Union working languages is required. Knowledge of one or several other working language (s) of the African Union (Arabic, English, French, Portuguese or Spanish) would be an added advantage.

Leadership Competencies:

• Change Management..
• Managing Risk..

Core Competencies:

• Building Relationship
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge and information sharing
• Drive for result
• Continuous improvement orientation

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$  31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$  19,103.64  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 983
Location: Rabat, Morocco
Contract Type: Regular 
Reports to: Principal Officer, Training and Capacity Building 
Directorate/Department : African Migration Observatory/ HHS
Division: Office of the Deputy Director
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P3
Number of Positions: 5

Purpose of Job

• Reporting to the Principal Officer, Training & Capacity Building, the Training & Capacity Building  Expert responsible for providing training/capacity building to Member States and RECs on migration data collection and management.

Main Functions

• Develop strategic and annual activity work-plans for his/her assigned region in line with the Observatory’s strategic goals, objectives and priorities.
• Present and defend resource requirements needed to carry out the annual regional work-plan.
• Develop technical proposals and budgets on training/capacity building in accordance with the Observatory’s strategic priorities.
• Identify, facilitate, coordinate and conduct training/capacity building and technical assistance to Member States and RECs on migration data collection and management.
• Conduct training/capacity building needs assessments of Member States/RECs on migration data collection.

Specific Responsibilities

• Participate in developing syllabi/curricula on data collection/management based on identified training/capacity building needs of Member States/RECs.
• Identify and supervise consultants commissioned to undertake assignments for the Observatory.
• Monitor performance and prepare progress reports against annual work-plans and recommends changes to activities, projects and individual/team performance as appropriate to achieve and programme objectives.
• Design monitoring and evaluation systems and participate in the monitoring and evaluation of activities under his/her purview.
• Contribute to the compilation of briefing notes, strategy documents, regular regional/continental reports and white papers on migration.
• Design monitoring and evaluation systems and participate in the monitoring and evaluation of activities under his/her purview. Organize regional and continental workshops, seminars and conferences;  
• Participate in relevant regional/continental working groups to ensure coordination of work plan development, implementation strategies and evaluation plans for applicable activities.
• Perform other duties as assigned by the Principal Officer, Training & Capacity Building

Academic Requirements and Relevant Experience

• A Master’s Degree in a numerate discipline such as Statistics, Mathematics, Computer Science or Survey Methodology

OR

• Bachelor Degree in similar fields or other related disciplines coupled with seven (7) and ten (10) years of progressive and relevant work experience respectively.
• Three years out of this total needs to be at expert/specialist level.
• A professional qualification or certificate in training/capacity building.
• The candidate needs to have continuous and combined experience in the following areas:
• Working with survey data and secondary data.
• Planning and implementing large-scale statistical surveys.
• Documented experience in teaching statistics or a related field at certificate or diploma level.
• Considerable expertise and experience in providing technical assistance/training/capacity building to governments/government agencies in the area of statistics/statistical surveys.  
• Comprehensive knowledge of curriculum development and training methods.
• Demonstrable experience in providing training/technical assistance to governments in the area of statistics/statistical surveys.
• Experience with statistical applications and methods for social research.
• Knowledge and advanced use of at least two of the following tools: R, Sawtooth CBC/HB, Stata, SAS, SPSS, Matlab, Python, XLStat
• Advanced Excel skills and/or VBA experience.
• An understanding of the African migration landscape.
• Proven experience interacting with international and regional public partner agencies.
• Proven track-record of working and liaising with high-level government and donor officials.
• Demonstrable experience in supervising and leading teams of consultants, and delegating tasks and authority.
• Demonstrable experience in drafting technical documents for executive level consumption and/or peer review.
• An understanding of the African Union way of working and managing associated relationships with Member States/RECs and partners is preferred.

Required Skills:

• Excellent project planning and management skills for organizing, planning and executing projects from conception through implementation
• Excellent organizational skills and a proven ability to deliver under tight deadlines.
• Excellent analytical skills and ability to conceptualize, plan, develop, implement, monitor and evaluate programmes.
•  Inter-personal skills, including experience in interacting with stakeholders and decision-makers in order to build strong collaborative relationships with governments and partners.
• Strong written and oral communication skills, in particular proven ability to write clear and concise reports;
• Demonstrated ability with regard to computer skills, including excellent word-processing capabilities, proficiency with e-mail and internet applications and experience in using office software applications such as MS Excel, Power Point and Word.
• Ability to work under pressure, stay on track and meet deadlines
• Analytical and problem solving abilities.
• Personal commitment, goal oriented and drive for results, flexibility and respect for diversity.    
• Ability to operate in a multicultural environment.
• High level of autonomy at work, yet with profound team-spirit
• Adaptive, patient, resourceful, resilient and flexible
• Pro-active and solutions oriented
• Proficiency in at least one of the African Union working languages (Arabic, English, French, Portuguese or Spanish). Knowledge of one more or several other working languages would be an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Relationship
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge and information sharing
• Drive for result
• Continuous improvement orientation

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of US$  37,453.00  (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 18,547.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.