Job Offers at Malaria Consortium

Job purpose

To provide technical support on the supply chain management of malaria commodities at the project office.

Scope of work

The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level. S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key working relationships

The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key accountabilities

Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination/Feedback (30%)

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Person specification

Qualifications and experience:

Essential

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• Have a bachelor degree in Pharmacy with 5 years’ post –qualification experience
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria

Work-based skills and competencies:      

Essential

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

go to method of application »

Job purpose

The LGA Field Assistant supports the implementation of SMC activities at LGA, health facilities and household level. He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.  

​Key accountabilities 

Programme Implementation, treatment tracking and management (70%)  

• Support implementation of SMC activities at health LGA level, including timely implementation of route plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Provide administrative support to training events field partners (Supervisors, HFW, CHWs, and community mobilisers).
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities are in line with the laid down protocols, by continuously monitoring and escalating issues detected to the line manager for mitigation 
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%)

• Review distributors’ tally sheet, making corrections where necessary and entering the data on relevant data capturing platform
• Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of other reports to keep the line manager and State Project Manager abreast with the project implementation at LGA level.

Coordination and representation (10%)

• Ensure planning and coordination meetings are conducted as planned at LGA and community levels.
• Attend data validation meetings at LGA level and as directed by Line manager

Administrative and other duties (10%)

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Provide information for overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager

Qualifications and Experience

Essential:

• Clinical Officer, nurse, science, social science or Public Health qualification at minimum of diploma level
• At least two years field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management, M&E and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use

 Desirable:

• A broad range of experience including logistics, training and capacity building ability
• Experience of supporting teams
• Experience working at LGA level 

Work-based skills:           

Essential: 

• Good planning and organisational skills
• Basic computer skills particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
• Nigerian citizen (legal requirement)