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Malaria Consortium Nigeria is committed to tackling the large number of malaria cases and deaths in the country. Working in partnership with the Ministry of Health and other partners, we lead and support three major malaria control initiatives in the country: Support to the National Malaria Control Programme (SuNMaP); NetWorks and MAPS. Our areas of focus in...
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Scope of work
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships
The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key accountabilities
Finance work (50%)
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%)
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%)
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%).
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification
Qualifications and experience:
Essential
- OND/HND or Bachelors in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable
- Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision making skills is an added
go to method of application »
Scope of work
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships
The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key accountabilities
Finance work (50%)
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%)
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%)
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%).
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification
Qualifications and experience:
Essential
- OND/HND or Bachelors in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable
- Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision making skills is an added
go to method of application »
Scope of work
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships
The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key accountabilities
Finance work (50%)
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%)
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%)
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%).
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification
Qualifications and experience:
Essential
- OND/HND or Bachelors in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable
- Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision making skills is an added
go to method of application »
Scope of work
The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.
Key working relationships
The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.
Key accountabilities
Finance work (50%)
- Review all transactions and ensure completeness of documentation and approvals.
- Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
- Prepare payment vouchers, ensure correctness of cost classification and coding
- Receive payment advise and attached to relevant documents to file
- Preparing Payment schedule of all meetings, workshop and training participants and consultants
- Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
- Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
- Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
- Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
- Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.
Suppliers Invoice (15%)
- Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
- Prepare all invoice payments and obtain approval from the authorised personnel
Operations related work (30%)
- In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
- Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
- In-charge of collating timesheets of all field office staff.
- Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.
Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%).
- Support audit by making documents available.
- Support in Asset spot check and physical verification.
Person specification
Qualifications and experience:
Essential
- OND/HND or Bachelors in Accounting
- Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position
Desirable
- Experience in working in INGO an added advantage
- Good working knowledge of Microsoft Excel and other software skills
Work-based skills and competencies:
Essential
- Excellent interpersonal and communication skills
- Knowledge of NGO donors and their financial reporting requirements
- Excellent computer skills with high proficiency in Microsoft excel
- Good analytical and reporting skills
- Strong ability to be able to manage and prioritise multiple tasks
- Willingness to learn at all times
- A self-starter
Desirable
- Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision making skills is an added
go to method of application »
Job purpose
The job purpose is to work with State Project Manager (SPM) to effectively manage project activities and resources., provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.
Scope of work
The Program Officer (PO) while reporting to the State Project Manager (SPM) and based at the state office, will line mange the LGA Field Assistants within his area of coverage.
Key working relationships
The PO would be line managed by the SPM and would line manage the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state). S/he would also maintain relationships with the country office departments, including Finance and Logistics. Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers. S/he would lead micro-planning, training and coordination, through drug administration and supportive supervision, to reporting of activities at the LGA level. S/he would maintain close communication with stakeholders and influential persons in the assigned LGAs through the agreed frameworks.
Key accountabilities
Programme Management (70%)
Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:
- Line management – build and performance manage an effective and technically fit SMC project team in the assigned LGAs.
- Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of SMC in assigned LGAs.
- Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, SPAQ admin and reverse logistics);
- Engagement of stakeholders including government, communities and beneficiaries.
- Implementation (SPAQ admin) including QA and innovations, including the use of technology.
- General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
- Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
- Coordination with other levels of government and internally, all MC functions.
Technical (20%)
- Support M&E activities, including reporting of SPAQ admin and lot quality assurance sampling (LQAS); and
- Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.
Representations & Knowledge Management (10%)
- Lesson identification and use including adaptive management;
- Harmonisation with other partners; and
- Representation especially at the LGA levels.
Qualifications and experience:
Essential
- Training in Nursing or Public Health;
- Five years’ experience of working in the Public Health sector;
- Experience in programme management at the LGA/state level;
- Excellent project planning, management and monitoring & evaluation skills.
- Experience managing project budgets;
- Experience in using digital data collection tools in SMC campaigns and other health programmes;
- Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
- Experience working at the LGA and community levels;
- Experience working on campaign style interventions (delivery of interventions or social mobilization and SMC would be an added advantage).
Work-based skills and competencies:
- Good understanding of the Nigeria health system;
- Understanding of communication for behaviour change and social mobilisation;
- Team player and demonstrated ability to work within a team as well as individually;
- Ability to travel to LGAs outside of state capital at least 80% of the time;
- Ability to perform under pressure;
- Excellent communication skills in English and the dominant local language in assigned state.
- Evidence of being resident in state of assignment.
Method of Application
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