Jobs at African Development Bank - AfDB

Position Number: 50001441
Position Grade: GS5

The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF. The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat (PSEG).

The Hiring Department

• The role of the Banks' Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten-Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of: the Immediate Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Disclosure and Access to Information (DAI) and Archives as well as Conferences and Meetings; Board Affairs and Proceedings (PSEG.1); and Protocol, Immunities and Privileges (PSEG.2).
• The main functions of the Board Affairs and Proceedings (PSEG1), which would be overseen by the Director of Board Affairs are to: Prepare the work programmes, agenda and schedules of meetings of the Boards and the Committees; Organize meetings of the Boards and their committees, as well as provide them with secretarial services; Provide secretariat services for the Boards of Governors and their subsidiary organs, and manage the relations between these Boards and Senior Management; Monitor the implementation of decisions of the Boards by the organizational units concerned; Provide administrative, and support services to Elected Officers, and provide recruitment support for their offices; and Preserve and safeguard the Bank’s institutional memory. 

The Position

• The Team Assistant will work closely with the Director and the Team to provide administrative support. The incumbent of the position will help the Director and the team to make the best use of time by dealing with secretarial and administrative tasks.  

Key Functions
Under the overall supervision of the Director, the Team Assistant performs the following:
Workflow Management:

• Undertake such transactional tasks and processes that support the smooth running of the work of the Manager and Team.
• Provide support and follow up on routine administrative correspondence and processes.
• Undertake correspondence and tasks in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness, and procedural accuracy of all documents submitted to the Manager / Team Leader for clearance, approval or signature.
• Review and prioritize important correspondence and tasks for execution.
•  Follow-up and ensure that tasks are completed with dispatch and within given deadlines.

Communication and Liason:

• Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned division members or action parties as appropriate.
• Facilitate the arrangements for meetings with respect to their timings and booking of venue.
• Provide support to the Manager / Team for appointments with official visitors and/or staff members.
• Follow up on work deadlines for routine and assigned tasks.
• Schedule meetings for the Manager / Team, according to schedules and Agenda for the week.
• Arrange time and venue for meetings, and provide support required for their success.

Record Keeping and Documentation:

• Maintain a filing system in both hard and soft copies to meet the needs of the Division / Team.
•  Keep a weekly calendar of activities that shows all meetings to be attended by the Manager / Team Leader as well as by other staff members including all external visits to the Department.
• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's staff, checking their availability and ensuring they have the appropriate briefing files and documents.
• Maintain Contact address / Mailing directory of partners working with the Division / Team.

Office Adminstration:

• Make travel arrangements for the manager / Team including tickets, hotel reservation, etc.
• Support the preparation of presentations as required.
• Photocopy and send electronic communication when the need arises.
• Undertake any other related tasks as assigned by the Manager / Team Leadership

Competencies (Skills, Experience, and Knowledge)

• Hold a minimum of a Bachelor's degree or its equivalent in Business Management, Commerce, Administration, or related discipline;
• Have a minimum of four (4) years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization;
• Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting;
• Ability to handle speedily and efficiently internal and external requests;
• Ability to manage simultaneous and shifting demands, priorities, and tight deadlines;
• Proficiency in the use of standard equipment (computer, scanner, photocopies etc.);
• Demonstrable commitment to delivering excellent customer service focused reception and administration services;
• Be able to multitask, excellent problem-solving skills and attention to detail;
• Effective communication; highly client oriented, good teamwork and relations;
• Ability to work and cooperate with others from diverse backgrounds and therefore operate effectively in a multicultural organization;
• Good innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization;
• Integrity and confidentiality;
• Proficiency in written and verbal communication in English or French, with a good working knowledge of the other;
• Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint). Knowledge of SAP or other ERP systems would be an added advantage;

go to method of application »

Position Number: 50068830
Position Grade: PL6

The Complex

• The Board of Directors provides oversight and strategic direction to the African Development Bank Group. It is composed of Executive Directors who are representatives of the African Development Bank member countries. Specifically the Board is responsible for the conduct of the general operations of the Bank, and carries out the following functions: (1) determine the general structure of the Bank’s services; (2) approve the financing policy and take decisions concerning loans, guarantees, equity investments and fund loans by the Bank; (3) determine the interest rates of loans and guarantee commissions; (4) approve the Bank’s operations program and administrative budget; (5) prepare the work of the Board of Governors; and (6) submit accounts and annual reports, as well as the administrative budgets for the approval of the Board of Governors. The Board does its work through a series of permanent Committees that review and discuss policy and program documents and make appropriate recommendations to the whole Board. The Independent Development Evaluation (IDEV); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR) report to the Board.

The Hiring Department

• The overarching mission of the African Development Bank’s Independent Development Evaluation is to enhance the development effectiveness of the Bank and foster sustainable growth and poverty reduction in its regional member countries through independent and influential evaluations, oversight over self-evaluation processes and products, and proactive engagement in evaluation partnerships and knowledge-sharing activities. To support the Bank Group in achieving greater development effectiveness, the independent evaluation function has adopted three core objectives:
• Contribute to enhanced learning in the Bank and regional member countries to improve current and future policies, strategies, programs, projects, and processes.
• Provide a basis for accountability to the public and to member countries by documenting the use and results of the Bank Group’s assistance.
• Promote an evaluation culture in the Bank and regional member countries to encourage a focus on development results, learning, and continuous quality improvement.
• The core mandate of Independent Development Evaluation is to conduct independent evaluation studies, provide relevant lessons, develop and harmonize standards and practices, support evaluation capacity development together with partner agencies and attest to the validity of both processes and the results of African Development Bank’s self-evaluation activities. Independent Development Evaluation also collaborates and exchanges information with bilateral and multilateral development agencies’ evaluation departments and undertakes joint evaluation of co-financed projects and programs.
• Independent Development Evaluation has three divisions: The Power, Energy, Climate Change and Green Growth; Private Sector, Infrastructure and Industrialization; and Integration Evaluations Division (IDEV.1), the Agriculture, Human and Social Development, Corporate and Country Evaluations Division (IDEV.2) and the Knowledge Management, Outreach and Capacity Development Division (IDEV.3). The Divisions 1 and 2 focus on undertaking evaluations whilst Division 3 works on Knowledge Management, Outreach and Capacity Development.

The Position

• The evaluation officer contributes to the delivery of the division work program by leading components of evaluations, participating in evaluation teams, and supporting work program implementation and IDEV’s quality assurance activities.

Key Functions
Under the supervision and guidance of the Division Manager IDEV1 the Evaluation Officer will:

• Contribute to or undertake Evaluation Activities: Design (including literature review, evaluation question framing, approach, data sources and methods), conduct and report on evaluations in accordance with the Bank’s Evaluation Policy and Strategy and international evaluation standards (e.g., OECD DAC evaluation standards and the Evaluation Cooperation Group (ECG) Good Practice Standards).
• Contribute to Meta-Evaluations and Meta-Analyses; design, data collection, analysis, and reporting.
• Contribute to updating the IDEV evaluation quality standards, and quality assurance processes, tools and capacity.
• Contribute to the capture and dissemination of evaluation results and lessons learned, and also to the follow-up of IDEV evaluation recommendations.
• Contribute to the effective and efficient management of evaluation human and financial resources especially in ensuring timely data gathering, analysis and reporting.
• Promote the mandate of the evaluation function and contribute to the creation of an evaluation culture in the Bank and in Regional Member Countries (RMCs).
• Contribute to positioning IDEV as an innovator and leading-edge among other multilateral institutions and to maximizing the effectiveness and efficiency of the Bank’s Evaluation Function.
• Contribute to building strategic alliances and partnerships with key stakeholders within and outside the Bank to further the Evaluation Function’s mandate and engage in evaluation communities of practice within and outside the Bank.
• Contribute to the preparation of IDEV’s three-year rolling work programme and annual report.
• Perform any other assigned tasks.

Competencies (Skills, Experience, and Knowledge)

• Holds at least a Master’s degree in Economics, Development Evaluation, Evaluation Science, Finance (Economic Finance; Financial Market Analysis), Business Administration, Sociology, Development, Statistics, Policy Analysis, Public administration, Infrastructure or Private and Financial Sector Development, or related field.
• Also holds a certificate in development evaluation, or development oriented research and/or program/project planning, management and evaluation (desirable).
• A minimum of four (4) years’ experience in designing, conducting, managing and reporting development evaluation/research studies.
• Significant knowledge in quantitative and/or qualitative evaluation methods.
• Broad knowledge of evaluation theories and practice including evaluation needs assessment, design and implementation.
• Operational and field experience working in private and/or financial sector development and /or other complex development programs (desirable).
• Knowledge of operational/policy areas, procedures and practice of the AfDB or other multilateral development Banks and/or other international development agencies.
• Operational experience relating, in particular, to areas covered by IDEV 1 (private sector, infrastructure (including transport, ICT, urban development, water and sanitation), industrialization, power, energy, climate change, green growth and regional integration).
• Experience in development planning, management and evaluation in Multilateral Development Banks or other international development agencies.
• Strong theoretical and operational knowledge of international development issues and theories relating, in particular, to Africa.
• Experience in providing strategic advice to management.
• Experience in managing human and financial resources.
• Experience to working in multidisciplinary teams, and in diverse and multi-cultural settings.
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard Microsoft Office Suite applications (Word, Excel, Access and Power Point); knowledge of integrated document management system and/or quantitative and qualitative data analysis packages is an added advantage