Latest Jobs at International Organization for Migration - IOM

Job Identification: 11674
Grade: G-4

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
• For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Responsibilities
Working under the overall supervision and direct supervision of the Head of Office, the incumbent will be responsible for carrying out procurement and logistics functions in accordance with IOM’s regulations, rules, and procedures. In particular, s/he is responsible as a Team Leader of the Procurement and Logistics Unit in their performance of variety of duties, she/he will:

• Follow local procurement procedures  and IOM’s procurement policy and other related regulations and procedures.
• Provide support, advice, and assistance in procurement of goods/services for the Mission. 
• Undertake the day-to-day operation of the following services:
• Receive Purchase Request Form (PRF) and verify that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct
• Identify potential vendor and issues Request for Quotations (RFQ)
• Assist with the evaluation and comparison of the quotations on Bid Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who can meet the specification at their best offer
• Prepare Purchase Order (PO) inclusive necessary information on asset codes, specifications, quantity, prices, delivery dates, payments, and vendor contact details
• receive and inspect goods/services according to PO specifications and that all goods are in good condition; and assist onward delivery to destination as required
• Ensure all related supporting document are complete and verified
• Prepare Payment Request. Submit and follow up with finance
• Obtain approvals as required by the matrix
• Properly record and indicate the above process in PRISM as required 
• Make copies of procurement and logistics documents
• Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery condition
• Perform other related duties as may be required.

Qualifications
Education:

• Bachelor's Degree in Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience. Or School diploma with four years of relevant professional experience 

Experience:

• Minimum of 2 years relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management. 
• Comprehensive knowledge of the different elements of the supply chain in humanitarian context. 
• Previous experience in conflict affected areas/natural disaster areas with limited infrastructure. 

Skills:

• Ability to work under time constraints and deadlines in challenging settings.
• Ability to work in multicultural and multiethnic environments.
• Analytical, communication, interpersonal and advocacy skills.

Languages:

• Fluency in English (oral and written). Working knowledge of the local language.
• IOM’s official languages are English, French and Spanish.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1):

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports):

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

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Job Identification: 11580
Grade: G-4

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
• For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Responsibilities

• Provide day-to-day financial assistance for the successful management of the humanitarian hubs
• Maintain the Humanitarian Hub's petty cash. The staff member will be responsible for reporting on a regular basis (twice monthly) on the status of funds entrusted to him/her, arrange monthly cash counts and advise the PM the petty cash balances daily.
• Process and release approved cash payments to staff and other payees, ensuring that signed official receipts and other relevant supporting documents support all payments.
• Daily management, collection, receipting and custody of all accommodation payments made at the Humanitarian Hub.
• Prepare finance documents for banking and ensure relevant supporting documents are attached
• Review and extract monthly accommodation invoices from Humanitarian Hub online services for invoices generated in error and requests for corrections.
• Monitor compliance with hub expenditure and maintain and track records of all the revenue generated within the humanitarian hub and forwarded to the Resource Management Unit.
• Perform payment reconciliation to confirm the validity of charges in the accounting system (SAP) against the Payment Requests before uploading payments on the banking platform
• Maintain accounting records in accordance with IOM Accounting rules and procedures.
• Review, verify, and certify all kinds of payment documents (Account Payables /Account Receivables) starting from PRF to payment request, and ensure all valid supporting documents are attached and signed off by all relevant signatories.
• Assist RMO/PM in preparing the annual cost recovery Budget/ Donor budget for the Humanitarian Hub, monitor the budget control process, and analyze variances between budget, revenue generated, and actual expenditures.
• Assist in monitoring financial and other resources in the Humanitarian Hub specifically in relation to cost recovery; undertake preliminary financial analysis and the oversight of financial expenditure in the Hubs.
• Maintain a filing system and ensure the proper custody of financial documents, vouchers, bank correspondence, etc. Ensure Verify that before filing the paid documents are stamped “PAID”.
• Perform E-filling as needed and make sure all documents posted are digitally archived.
•  Assist with the maintenance of an effective banking system including preparing a monthly bank reconciliation.
• Retrieve filed and archived documents when needed for audit or other queries within the set time frames and assist in the preparation of responses to queries.
• Perform regular checks of petty cash and cash journals for Humanitarian Hubs.
• Bring to the attention of the supervisor any relevant financial and budgetary issues.
• Perform such other duties as may be assigned.

Qualifications
Education:

• University Degree from an accredited academic institution, preferably in Accounting or Business Administration with minimum 3 years relevant work experience.

Experience:

• Experience in in financial management of accounts, cash handling tasks, finance/accounting, and administrative.
• 3 years of relevant professional work experience
• Knowledge and previous experience in SAP or any other an Enterprise Resource Planning system is an advantage; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; and good computer literacy skills are required.
• Strong organizational and time management skills, and ability to deliver under tight timelines.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Knowledge of IOM or UN internal procurement and financial rules and corresponding ERP components is an advantage.
• Ability to work under time constraints and deadlines in challenging settings.
• Ability to work in multicultural and multi-ethnic environments.
• Demonstrated ability to identify, approach, and coordinate with stakeholders of diverse backgrounds and levels of expertise.

Languages:

• Required: For all applicants, fluency in English is required (oral and written).
• Desirable: Working knowledge of the local language.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:

Valuse - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - Behavioral indicators – Level 1:

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Required Skills:

• Accounting
• Budgeting
• Cash Bank Management
• Finance Policy and Direction
• Human Resources
• IPSAS
• Occupational Health
• Security and Staff Safety.