Ongoing Recruitment at KINZ global consult

Responsibilities:

• Collaborate with departments to understand their procurement requirements and develop procurement plans accordingly.
• Analyze procurement needs, market trends, and vendor capabilities to make informed decisions.
• Identify and evaluate potential vendors and suppliers for goods and services.
• Establish and maintain strong vendor relationships to ensure reliable and quality supplies.
• Negotiate contracts and agreements with vendors to secure favorable terms, pricing, and conditions.
• Ensure compliance with contractual obligations and manage contract renewals and terminations.
• Prepare and review Purchase Order Forms accurately and in accordance with established procedures.
• Obtain necessary approvals and documentation for procurement transactions.
• Coordinate and monitor the delivery of procured products to ensure timely receipt.
• Resolve delivery issues and track shipment statuses.
• Monitor procurement costs and implement cost-saving measures.
• Ensure procurement activities align with budgetary constraints.
• Continuously review and improve procurement processes for efficiency and effectiveness.
• Implement automation and digital solutions to streamline workflows.
• Ensure procurement activities adhere to company policies, industry regulations, and ethical standards.
• Conduct due diligence on vendors to mitigate potential risks.
• Prepare procurement reports, including spending analysis and vendor performance metrics.
• Utilize data-driven insights to optimize procurement strategies.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience as a procurement professional, preferably in a supervisory or executive role.
• Strong understanding of procurement processes, contract management, and vendor evaluation.
• Excellent negotiation and communication skills.
• Analytical mindset with the ability to interpret data and make data-driven decisions.
• Familiarity with procurement software and enterprise resource planning (ERP) systems.
• Ability to work collaboratively with cross-functional teams and senior management.
• Knowledge of industry regulations and compliance requirements.
• Strong organizational and time management skills

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Responsibilities:

• Gather and maintain up-to-date information on the cost and selling prices of IT products and services.
• Coordinate with vendors and suppliers to obtain price quotations and ensure accurate pricing data.
• Oversee and monitor the IT inventory, including stock levels, stock movements, and reordering points.
• Work closely with relevant teams to ensure timely replenishment of IT stock.
• Prepare and draft PFIs for materials and equipment required for IT repairs and maintenance.
• Verify the accuracy of information and obtain necessary approvals before issuing PFIs.
• Identify and source materials and components needed for IT repairs, maintenance, and projects.
• Maintain relationships with suppliers to ensure timely delivery and competitive pricing.
• Assist the procurement team in overseeing the delivery of procured IT products and services.
• Track and monitor shipment statuses to ensure timely receipt of ordered items.
• Prepare invoices and waybill numbers for purchased IT products and services.
• Collaborate with finance and logistics teams to ensure accurate documentation.
• Review and revise existing Purchase Order Forms as necessary to reflect changes in requirements or pricing.
• Respond to RFQs from vendors and suppliers promptly and accurately.
• Coordinate with internal stakeholders to gather necessary information for RFQ responses.
• Collate and maintain records of Purchase Orders issued for IT-related procurements.
• Ensure that all POs are appropriately filed and documented.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field preferred.
• Proven experience in procurement, preferably in the IT industry.
• Strong knowledge of IT products, equipment, and materials.
• Excellent organizational skills and attention to detail.
• Proficient in MS Office suite and procurement software.
• Effective communication and negotiation skills.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Familiarity with inventory management principles and procedures.
• Ability to collaborate with cross-functional teams and external vendors.