Jobs at TechnoServe

Job Summary:

Reporting to the Senior Operations Manager, Prosper Cashew (based in Abidjan), and a dotted line reporting to the Finance and Operations Manager, TechnoServe Nigeria. The Operations Coordinator is a dynamic and agile position that will play a key role in enabling the implementation of project activities in an efficient and compliant manner and ensuring the effective use of resources for maximum impact.

Program/Practice/Department Overview:

Administration, logistics, and office management

• Perform procurement functions, ensuring procurement of goods and services in compliance with TechnoServe and USDA policies and regulations and providing guidance to the project team on matters relating to procurement.
• Organizes end-to-end the logistics requirement of the project team, ensuring sound logistical arrangements are in place to support project implementation, including fleet and other resource management
• Coordinate project events and meetings, ensuring events such as training, workshops, conferences, and meetings are properly coordinated, managed, and executed
• Ensure adherence of project activities and staff to the country safety and security plans
• Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements
• Assume responsibility for document filing and develops office administrative procedures as required
• Coordinate meetings with the project team, consultants, and country office staff
• Ensure all documents are filed and maintained for auditing purposes
• Prepare accounts payable documents (e.g. invoices, payment requests) for approval
• Arrange meeting rooms, draft and disseminates meeting agendas, prepare briefing notes, and where necessary take meeting minutes which may include preparing and disseminating materials as instructed

Basic Qualifications:

• Bachelor’s degree in Business Administration, logistics, economics, or other related field.
• Alternatively, 2 years of professional experience in responsibilities related to procurement, logistics, and general office administration.
• Advanced level knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.

Preferred Qualifications:

• Experience with donor-funded projects
• Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
• Experience coordinating junior-level service-oriented staff and developing strong working relationships.

Knowledge, Skills and Abilities:

• Strong sense of collegiality, integrity, resourcefulness, and accountability for results
• Strong interpersonal and communication skills
• An ability to think critically and elevate risks to management
• A creative and entrepreneurial approach to resolving problems

Advert close date: July 23, 2023

go to method of application »

Program/Practice/Department Overview:

TechnoServe’s SAY WEE project in partnership with MindTheGap, will leverage TechnoServe’s global Entrepreneurship and Gender expertise, replicating and scaling our proven multi-country approaches, which have provided 68,000 youth with the skills and knowledge they need to improve their livelihoods. SAY WEE will improve the employability and entrepreneurship capability of 37,000 adolescent girls & young women in Kano and Lagos states in Nigeria, targeting those enrolled in vocational training or formal education institutions and those running microbusinesses, providing them with the entrepreneurial, digital and soft skills to secure formal employment or succeed in entrepreneurial ventures. 

Primary Functions & Responsibilities:

• Recruit staff and oversee their induction on TechnoServe and project systems and processes.
• Develop project work plans and M&E plans.
• Oversee project-related procurement.
• Identify staff training needs and oversee staff capacity development as required.
• Maintain a good working relationship with the donor, partners, project steering committee members and key stakeholders.
• Effectively plan and manage the project steering committee meetings.
• Lead overall project strategy to improve the employability and entrepreneurship capability of 37,000 adolescent girls & young women.
• Ensure that project objectives, outcomes, and deliverables are met on time and within budget, and that financial, operational, and reporting requirements of the donor and TechnoServe are adhered to.
• Guide team to develop effective monitoring and evaluation plans, turn data into actionable insights to guide implementation, and disseminate results and learning.
• Lead the development of reports for donors, as required.
• Develop and share internal and external project performance metrics.
• Manage the activities and performance of project staff and consultants, ensuring high-quality execution and delivery of project targets.
• Supervise, mentor and develop staff capacity to ensure project delivery, staff performance, and retention, overseeing the recruitment of new staff as needed.
• Ensure all payments/activities are in compliance with donor requests, restrictions and regulations.
• Develop and maintain a budget for each respective project work-stream, ensuring operational plans are aligned with project budgets.
• Monitor project expenditures and manage budget variances, realigning as required.

Basic Qualifications:

• A Bachelor’s degree in Business Administration, Economics, Marketing or related discipline with at least with 10 years’ experience in the following below. Alternatively, a Master’s degree in similar fields listed with 7 years’ experience in the following below:
• Experience in implementing private sector or SME development assistance programs.
• Experience with SMEs is strongly
• Experience with entrepreneurship and business accelerator programs strongly preferred.
• Experience with youth and gender programming is preferred.
• Experience leading entrepreneurship and skills development programs, with aparticular focus on entrepreneurship, digital and soft skills.
• Among the experiences, at least 2 years of post-graduate experience in analytical and strategic roles within the private sector and/or development spheres (ideally with a top-tier management consulting firm).

Preferred Qualifications:

• Related work experience and knowledge of the Nigerian economic, social and development context preferred.
• Experience in leading/managing donor funded projects required.
• Knowledge of the private sector/SME landscape in Nigeria and/or anglophone West Africa preferred.
• Has experience in working with FCDO funded projects.

Required Languages: Fluency in English is required.

Travel: Local and International

Knowledge, Skills and Abilities:

• Strong interpersonal and communications skills in a multicultural
• Ability to work with tight deadlines while managing multiple tasks and projects.
• Ability to develop well written, cohesive analyses and reports.
• Proven experience managing and motivating teams.

Advert close date: July 28, 2023