Latest Jobs at Public and Private Development Centre (PPDC)

Duties and Responsibilities

Financial Management (90%):

• Develop project budgets, forecasts, and financial plans.
• Monitor project expenditures and ensure adherence to approved budgets.
• Conduct regular financial analysis to identify variances and provide recommendations for corrective actions
• Track project costs, including labor, materials, and overhead expenses.
• Prepare and distribute regular project financial reports to relevant stakeholders.
• Analyze cost trends and highlight potential issues or opportunities for cost savings.
• Ensure compliance with project-related financial regulations, policies, and procedures.
• Collaborate with internal and external auditors to facilitate project-related audits.
• Maintain documentation to support financial transactions and compliance.
• Monitor project cash flows and coordinate with finance to ensure adequate funding.
• Forecast cash needs for upcoming project phases and communicate funding requirements.
• Prepare Periodic Bank and Cash reconciliations
• Assist in the preparation of Quarterly and Annual and periodic Financial Reports
• Post transactions and necessary journals as may be required in collaboration with Accountant
• Assist in the preparation and remittances of statutory payments
• Serve as point of contact on statutory, donor, financial and regulatory compliance issues
• Review documentations to ensure that they meet with minimum audit requirements.

General Responsibilities (10%):

• Successfully implement the above responsibilities and assigned activities in work plans, consistent with PPDC Policies.
• Contribute effectively to planning, monitoring and reporting of PPDC’s work.
• Implement and foster adherence to the established PPDC’s policies, regulations, guidelines and procedures.
• Participate actively in organization-wide learning and other joint activities.
• Undertake any other lawful tasks as may be assigned by the Team Lead.

Qualifications

• B.Sc in Accounting / Finance, Master’s degree will be an advantage.
• Must be a qualified Chartered Accountant or in view ( ICAN, ACCA, CPA)
• Minimum of three (3) years experience performing similar roles in an INGO/NGO.
• Practical knowledge of sound statutory regulatory compliance
• Practical knowledge of the generally accepted accounting principles, standards and fiscal statutes.
• Experience with a USAID-funded or other international organization program funding
• Demonstrate donor reporting standard
• Financial reporting and record-keeping
• Documentation, filing and archiving skills.
• Presentation and report writing skills.
• Expert knowledge of Quickbooks Accounting software.
• Proficiency in the use of Microsoft Word, Outlook, Excel, Access, and PowerPoint Microsoft package (Excel, word and PowerPoint).

Personal Qualities:

• Excellent analytical and interpersonal skills with the ability to work cooperatively, tactfully, and diplomatically with a culturally diverse group of people.
• Demonstrate a high degree of integrity.
• Must be flexible and able to improvise to handle a variety of situations
• Ability to effectively train individuals and teams using participatory methodologies
• Constant face-to-face, electronic and telephone communication with colleagues and the general public
• Willingness and ability to work outside of normal business hours
• Ability to prepare documents in a well-designed and attractive format, with attention to detail
• Establish and maintain effective working relationships with both internal and external stakeholders.

Corporate Competencies:

• Demonstrates commitment to PPDC’s Mission, Vision and Values
• Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:

• Sharing knowledge and experience.
• Provide helpful feedback and advice to others in the office.
• Leadership and Self-Management:
• Focus on results for the client
• Consistently approaches work with energy and a positive construction attitude.
• Remains calm, in control and good-humored even under pressure.
• Responds positively to critical feedback and differing points of view.
• Willingness to be flexible and prepared to contribute to the organization in other duties as required.

Language Requirements:

• Fluency in English and Other Nigerian Languages.

go to method of application »

Job Summary

• The Finance Assistant will play a crucial role in supporting the Finance department within PPDC. This individual will work closely with the Finance Lead, Grant Manager and other accountants in optimizing resource allocation; bringing fresh ideas and perspectives to improve processes and efficiency.
• He/she will assist with day-to-day financial tasks like data entry and expense tracking; support with budgeting, donor compliance reviews, analyze financial data, prepare reports, conduct audits, support accounts receivable processes, reconcile expense reports, and ensure data integrity in QuickBooks.
• Also, will offer practical mentorship and onboarding for new recruits/ interns and contribute to financial planning and forecasting.

Key Working Relationships:

• The Finance Assistant will be a staff in Nasarawa, Plateau and Kaduna State Respectively and will report to the Grant manager while interacting directly with other staff including the Administrative/Logistics officer and other programs staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Directly reporting to the Grant Manager.

Main Duties & Responsibilities

Finance work (70%):

• Manage accounts payable; verifying and processing invoices.
• Process financial transactions such as invoices, expense reports, and receipts.
• Assist in the preparation of financial reports, spreadsheets, and presentations.
• Maintain accurate financial records and documentation.
• Assist in budget preparation and monitoring.
• Ensure accurate and complete financial data entry.
• Support accounts receivable processes, including invoicing and collections.
• Reconcile employee expense reports and address discrepancies.
• Maintain up-to-date and organized financial records.
• Enter data into QuickBooks accounting software and ensure data integrity, accurate and complete financial data entry.
• Handle petty cash management and reconciliation.
• Assist in financial audits and compliance reviews.
• Perform bank reconciliations and monitoring bank/cash account activity.
• Assist in the preparation of tax returns and other regulatory filings.
• Monitor and maintain financial databases and software systems.
• Participate in financial planning and forecasting activities.
• Coordinate with other teams to provide financial information and support as needed.

Suppliers Invoice (10%):

• Assist in procurement processes, including obtaining quotes and processing purchase order
• Prepare all invoice payments and obtain approval from the authorized personnel

Administrative/Operations related work (15%):

• Manage archiving, scanning,correspondence and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents are filled as per PPDC Finance Manual filing requirement.
• Support the People, Operations and Culture Team in the state in collating timesheets of all field office staff.
• Keep a tracker for all payment documents to ensure they are sent/ received to/in Head Office Abuja.

Perform other duties as required by the Accountant and Grant Manager:

This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Qualifications and Experience Essential

• Minimum of Bsc Accounting/Finance
• At least 2 years of progressively working with a finance team.
• Experience in working in INGO an added advantage
• Experience in working in INGO an added advantage
• Demonstrated commitment to transparency, accountability, and integrity in accounting practices.
• Willingness to travel occasionally, as required.

Required Skills:

• Excellent interpersonal and communication skills
• Proficiency with QuickBooks and MS Excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritize multiple tasks
• Willingness to learn at all times
• A self-starter.

Language Requirements:

• Fluency in English and other Nigerian Languages.