Procurement Assistant at Premiere Urgence Internationale (PUI)

Location: Monguno, Borno State

General Objective

• The Procurement Assistant is responsible to process purchasing transactions for equipment, materials, supplies, capital goods, and services and reporting of procurement tools.

Responsibilities and Tasks
Procurement:

• Receive procurement requests/purchase orders, clarify request when necessary and complete purchase order;
• Organize the procurement process;
• Ensure that the project codes and budget lines are accurate;
• Seek products that offer good value for money and negotiate the best prices;
• Follow-up on order processing to ensure timely deliveries are done;
• Do quality/quantity control for all supplies ordered and delivered;
• Ensure good relationships are established with local suppliers;
• Ensure the implementation of PUI procedures;
• Facilitate proper paper trail and filing of all procurement documents;
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Supply Manager.
• Ensure a weekly report on the procurement follow-up up-dated
• Ensure the price list up-date on monthly base.
• Ensure the archiving of procurement files and contracts is in compliance with PUI procedures
• Prepare any kind of report requested by the Supply Manager

Storage and Transportation:

• Support the Supply Manager and Storage and Transportation Officer in the organization of a safe first delivery of goods equipment, materials and other supplies to a second location.
• Support the Supply Manager and Storage and Transportation Officer in the overall supervision of stocks;
• Support the Supply Manager and Storage and Transportation Officer in a proper management of program stocks.

Qualifications
Mandatory requirements:

• Language skills - English / Hausa / Kanuri
• Education degree - Diploma or graduate degree in Logistics, Business or any other professional qualification.
• Work experience - Minimum 06 months with INGO

Knowledge and Skill:

• Team Management
• Logistical skills
• Procurement, Negotiation, Communication Administrative and Management skills
• Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)

Computer skills:

• Pack Office and any other software
• Other required skills; 
• Commitment to the NGO values and principles
• Initiatives taker
• Independent worker
• Rigour
• Honesty
• Good physical condition