Admin Coordinator at Estrada International Staffing Solutions

Job objectives

• Are you an organized and detail-oriented professional with a passion for supporting the agricultural sector? Our client, a leading agricultural firm, is seeking a proactive and efficient Admin Coordinator to ensure smooth administrative operations.
• This role is crucial in supporting our mission to enhance agricultural productivity and sustainability. If you thrive in a dynamic environment and are committed to excellence, we want you on our team!
• This role is an excellent opportunity for an experienced administrative professional to join a leading agricultural firm. The ideal candidate will be organized, detail-oriented, and passionate about supporting agricultural operations.

Principal Duties / Responsibilities
Office Management:

• Oversee daily administrative operations, ensuring the office runs smoothly and efficiently.
• Maintain an organized and professional office environment, managing office supplies, equipment, and facilities.

Document Management:

• Handle all documentation processes, including filing, archiving, and retrieval of important records.
• Ensure compliance with regulatory requirements related to agricultural practices and operations.

Scheduling and Coordination:

• Manage schedules for the operations team, coordinating meetings, appointments, and travel arrangements.
• Assist in organizing company events, workshops, and training sessions related to agricultural advancements.

Communication Liaison:

• Serve as the primary point of contact for internal and external communications, ensuring timely and accurate dissemination of information.
• Facilitate effective communication between different departments, fostering a collaborative work environment.

Project Support:

• Provide administrative support for agricultural projects, including data entry, report preparation, and follow-up on project timelines.
• Assist in monitoring project budgets and expenses, ensuring accurate financial tracking and reporting.

Inventory and Procurement:

• Oversee inventory management, ensuring timely procurement of supplies and equipment necessary for agricultural operations.
• Liaise with suppliers and vendors to secure quality materials at competitive prices.

Regulatory Compliance:

• Ensure compliance with agricultural regulations and standards, maintaining up-to-date knowledge of industry best practices.
• Assist in the preparation and submission of regulatory documents and reports.

Team Support:

• Provide administrative assistance to the operations team, supporting their efforts to achieve agricultural productivity goals.
• Coordinate and manage team activities, ensuring alignment with organizational objectives.

Customer Service:

• Address inquiries and provide support to clients and stakeholders, ensuring exceptional customer service.
• Handle complaints and resolve issues promptly, maintaining positive relationships with clients and partners.

Job Requirements
To be successful in the role, the candidates should meet the following requirements:

Functional Competencies:

• Organizational Skills: Excellent organizational abilities, capable of managing multiple tasks and priorities efficiently.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy in documentation and reporting.
• Technical Proficiency: Proficient in Microsoft Office Suite and administrative software relevant to the agricultural sector.
• Communication Skills: Strong written and verbal communication skills, with the ability to convey information clearly and effectively.

Behavioral Competencies:

• Proactive Approach: Takes initiative to identify and address administrative needs, demonstrating a proactive and solutions-oriented mindset.
• Team Player: Works collaboratively with team members, fostering a supportive and cooperative work environment.
• Adaptability: Able to adapt to changing priorities and work in a fast-paced, dynamic agricultural setting.
• Dependability: Reliable and dependable, consistently delivering high-quality work and meeting deadlines.

Experience and Qualifications
Experience:

• Minimum of 3 years of administrative experience, preferably in the agricultural sector or a related industry.

Education:

• A Degree in Business Administration, Agriculture, or a related field is preferred.