Admin & Procurement Specialist at Management Sciences For Health - MSH

MAIN PURPOSE OF JOB:     

The role of the Admin/Procurement Officer is provide Admin support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner. Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable). He is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

QUALIFICATIONS

Master’s  degree  in  business  administration/finance/accounts  or related field. Alternatively, a University Degree in logistics, supply chain management or business with 4 years post degree experience.

REQUIRED MINIMUM EXPERIENCE:

• 4-5    years’    or    relevant    and    progressive    experience    in procurement and supply management.
• Experience in a USG donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance  to  make improvements  or take corrective action.

KNOWLEDGE and SKILLS:

• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills

COMPETENCIES:

• Good communication and interpersonal skills
• Demonstrated  ability  to  interact  professionally  with  a  culturally diverse staff, clients and consultants.Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications
• Functional expert – has knowledge of processes and products
• Influencer – relates to people, builds relationships, and effectively presents arguments
• Results seeker – meets deadlines, identifies actions, and achieves goals
• Innovator – thinks creatively, anticipates changes, and produces solutions
• Adaptor – stays calm under pressure and handles criticism well
• Complier – follows procedures and encourages others to as well