Administration Head at African Industries Group (AIG)

Job Role

• Serves as a member of the organization’s key administrative decision-making and planning body.
• Contributing in the formulation, development and improvement of mills/plant administration related policies and standard operating procedures
• Implementing and controlling these SOPs, communicating, overseeing and ensuring compliance and consistency with all the corporate practices/ policies/ procedures, adherence to all the related and applicable state laws, arranging inspections of and coordinating with labor department / Govt departments.
• Making certain that all administrative systems and processes at mills/plant are highly reliable, finely tuned and well delivered with an aim towards pro-action rather than reaction;
• Ensuring effective management of company residential colony affairs regarding allocation of facilities, housekeeping and security etc.
• Facilitate concerned departments to ensure uninterrupted availability of all utilities including Water, Food, Electricity etc. at residential colony
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Develop a feedback mechanism and grievance redressal cell to hear and resolve employee’s concerns with respect to administrative issues (residential, fleet and office space).
• Plan and estimate the requirement of physical resources like fleet, office space, residential accommodation and prepare the budget and secure approval from the Management.
• Acquire the resources once approved within the TAT.
• Visit company owned assets and ensure adequate safety and security mechanisms are deployed.
• Maintain relevant MIS for asset allocation, disbursement, disposal and maintenance.
• Investigate untoward incidents / thefts and take corrective action in coordination with HR / Management.

Skills Required

• Proven experience as administration head.
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

Other requirements:

• Should have Nigeria territorial and geographical knowledge (Nigeria experience is a must).
• Ability to forecast incidents like riots based on information received from authorized sources and caution the employees well in advance.