Administrative and Finance Officer at FINDEF

Key Responsibilities 

• Manage the financial operations of the project, including budgeting, accounting, and financial reporting, ensuring compliance with organizational policies and donor regulations.
• Prepare and monitor project budgets, tracking expenditures against approved budgets, and providing regular financial reports to the project management and donors.
• Oversee the processing of payments, including payroll, vendor payments, and reimbursements, ensuring accuracy, timeliness, and adherence to financial policies.
• Maintain accurate and up-to-date financial records, including receipts, invoices, bank statements, and other supporting documentation, in compliance with organizational and donor audit requirements.
• Coordinate procurement processes, including the solicitation of bids, vendor selection, and contract management, ensuring transparency and value for money.
• Manage the project’s administrative functions, including office management, recordkeeping, and coordination of meetings and events.
• Ensure compliance with local laws and regulations related to finance, taxation, and labor, and liaise with relevant government authorities as needed.
• Support the project team with financial analysis and forecasting, providing insights to guide decision-making and ensure the efficient use of project resources.
• Conduct regular audits and internal controls to ensure the integrity of financial transactions and to identify and address any discrepancies or risks.
• Provide training and support to project staff on financial and administrative procedures, ensuring that all team members understand and comply with organizational policies.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. A professional certification such as ACCA or ICAN is an advantage.
• At least 5 years of experience in financial management and administration, preferably in a humanitarian or development project context.
• Strong knowledge of accounting principles, financial management, and budgeting, with experience in managing donor-funded projects.
• Proficiency in accounting software (e.g., QuickBooks, or similar) and advanced skills in Microsoft Excel.
• Experience in procurement and contract management, with a solid understanding of procurement best practices and compliance requirements.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
• Strong communication and interpersonal skills, with the ability to work collaboratively with team members, donors, and external partners.
• Knowledge of local financial regulations and compliance requirements is an asset.
• Fluency in English is required; knowledge of local languages in Zamfara State is an asset.
• Demonstrated integrity and ethical behavior in financial management, with a commitment to transparency and accountability