Administrative Assistant at Bojaga Online Ventures

Description

We are hiring a talented office administrative assistant professional to join our team. If you are excited to be part of a winning team, Bojaga.com is a great place to grow your career. You will be glad you applied.

The office administrative assistant is responsible for overall general office duties, a backup for the tech calls, and dispatch. They will maintain and set up client agreements and invoice customers for product, time, and agreements.

The admin officer will maintain a sufficient product inventory, quote and purchase products for clients, and basic accounts payable and receivables.

They will assist in new employee recruiting and provide Human Resources duties.
Requirements

• Organize conference calls and meeting room bookings and follow up on attendance confirmations.
• Schedule and coordinate employee travel accommodations.
• Ensure knowledge of staff movements in and out of the organization.
• Maintain active awareness of staff members’ whereabouts and availability
• Maintain and tidy the reception and coffee serving areas.
• Draft and send invoices to customers, sub-contractors, and suppliers.
• Draft, edit, and finalize various letters, reports, raw data, or other various forms of documentation.
• Assist new employees with hire on paperwork, checking for accuracy and completion.
• Provide administrative support tasks, such as proofreading, transcribing handwritten information, and document sorting.
• Must ensure a solid understanding of and compliance with the principles of the company’s Code of Ethics.
• Must examine situations in light of the principles of the Code of Ethics.
• Take minutes at all Board / Committee meetings and the AGM.
• Accurately, enter employee work hours into payroll software, ensuring deadlines are met.
• Take and place orders for office supplies and deliver them to the proper departments.
• Maintain routine clerical records, logs, and data and compile routine reports.
• Other General administrative duties as required. Requirements A minimum of 2 years experience holding a responsible position in a general office environment.
• Exceptional organization, planning, and administration skills.

• Highly computer literate: confident and proficient with Word, Excel, PowerPoint, Outlook, internet, and data entry.
• Self-motivated, punctual, reliable, able to maintain confidentiality.
• Excellent written and spoken (face to face and phone) communication skills.
• Excellent numeracy skills.
• Experience in working with minimal supervision.
• Experience working flexibly in a small team, building strong day-to-day relationships with colleagues.
• Able to manage a varied workload, balancing scheduled tasks with requests for assistance from the team, which may have short deadlines.
• Commitment to equal opportunities policies and practices, and the promotion of equalities.
• B.Sc., ND/HND or its equivalent