Administrative Assistant at Gemameg Company Nigeria Limited

Job Description

• An Administrative Assistant supports managers, executives, and other staff by performing various administrative tasks.
• This role is crucial for ensuring the smooth operation of the office by handling essential tasks such as scheduling, correspondence, data entry, and office organization.

Responsibilities
Office Management:

• Maintain and organize office files, records, and documents.
• Order and manage office supplies and inventory.
• Ensure the office environment is clean, orderly, and well-maintained.

Scheduling and Coordination:

• Manage calendars and schedule meetings, appointments, and travel arrangements.
• Coordinate events, conferences, and meetings, including preparing materials and booking venues.

Communication:

• Answer and direct phone calls, emails, and other communications.
• Draft, proofread, and distribute letters, memos, and other correspondence.

Data Entry and Record Keeping:

• Enter and update data in various systems and databases.
• Maintain accurate and up-to-date records and filing systems.

Support to Staff:

• Assist with the preparation of reports, presentations, and spreadsheets.
• Provide administrative support to various departments as needed.

Customer Service:

• Greet and assist visitors and clients in a friendly and professional manner.
• Handle inquiries and provide information about the organization.

Financial Administration:

• Assist with basic bookkeeping and financial tasks.

Qualifications

• Bachelor's Degree with 2 - 5 years experience.

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.