Administrative & Logistics Specialist at DAI

Roles and Responsibilities

• The Administrative and Logistics Specialist will be responsible for providing efficient support and ensure success of administrative and logistics activities to DAIN Corporate and Projects, while providing efficient utilization of resources, and procurement and logistics processes in accordance with DAI Global standards, and are carried out in a manner consistent with the objectives of DAIN.
• The Administrative and Logistics Specialist will be in-charge of the implementation of administrative and logistics activities, he/she will oversee keeping clear records for all administration and logistic operations, such as coordinate airport logistics, hotel reservations and process travel requirements for all consultants, staff of the organization (local and international); engage the services of external vendors for specialized repair work; track inventory of all maintenance jobs as well as ensure timely completion of all major and minor repair work; maintain, monitor, and retire the office petty cash used for office stationeries and other expenses..

Specific Tasks
Specific tasks include the following:

• Coordinate airport logistics, local travels hotel reservations and process travel requirements for staff, consultants, projects and BUs.
• Provide and facilitates support to all staff by responding to requests for mechanical and electrical repairs and problems;
• Handling office tasks, such as filling, generating reports, setting up for meetings, and recording supplies.
• Engage the services of external vendors for specialized repair work and services;
• Occasionally inspects the office to detect malfunctions, broken door, bulbs, etc. as well as take notes and make recommendations for areas that require repair;
• Track inventory of all maintenance jobs as well as ensure timely completion of all major and minor repair work;
• Perform administrative support duties for maintenance related activities including completing and submitting a periodic maintenance checklist to the Admin manager;
• Manage office vehicle movement, fuel card top-up and make periodic report for DAI corporate and project
• Maintain a daily logbook, stock count and checklist for provisions and supplies;
• Management and reporting of office petty cash and
• Provide start up support for projects, engages with vendors for procurement of goods and services
• Support with procurement of good and service for both DAI corporate and projects
• Responsible for Abuja office asset and inventory, tracks and register all corporate asset.
• Coordinate and support with events Management for DAI corporate, engage with vendors for preparation as well as work with team members.

Educational and Professional Qualifications and Other Requirements
Applicants must meet the following requirements to be considered for the position:

• First Degree in Management or related discipline
• Highly proficient in all Microsoft office tools, especially Excel, Word and PowerPoint
• The candidate must have proven work experience in either industry or practice; or alternatively, be able to demonstrate substantial experience in an existing similar role.
• Excellent organizational and time-management abilities
• Self-motivated with the ability to work independently with minimal supervision.
• Excellent analytical and problem-solving skills.
• Exceptional presentation and communication skills are the top priority
• High levels of professionalism, initiative, energy, creativity and flexibility