Administrative Officer at BlueBrain Services Ltd

JOB PURPOSE

The Administrative Officer will play a crucial role in ensuring the smooth and efficient functioning of daily operations, communications and providing vital support at the Team Lead's office at the farm. 

JOB DESCRIPTION

• Performs a variety of routine assignments as appropriate to the position; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Ensure the office and equipment are maintained, well organized, and presentable always.
• Oversee and manage day-to-day office operations.
• Maintain office supplies inventory, place orders, when necessary, always ensure availability and up-to-date records of all the required documents/supplies.
• Serve as the primary point of contact for internal and external communications.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Greeting and directing visitors and handling complaints in a professional manner.
• Coordinate schedules, arrange meetings, distribute memos and reports to ensure that everyone is kept current with necessary company news and information.
• Work with the team to prepare meeting agenda and take minutes during meetings.
• Assist in the preparation of reports and presentations for management.
• Ensure that clients' identities, conversations remain confidential as well as the security of files and filing systems.
• Liase with various individuals on confidential matters as directed bt supervisor.
• Perform any other task assigned by the management.

Competencies Required

• Bachelor’s degree in business administration, management, or relevant field preferred.
• Minimum of 2 years of work experience in administrative support functions. Experience with working in a farm project is a plus.
• Proficient skills in MS Office packages (Excel, Word, PowerPoint) and information management systems.
• Excellent organization, interpersonal and attention to detail skills.
• Excellent written communication and verbal skill. (Fluency in French is required for the role)
• Valid International Passport
• Preferably female within 24- 32 years.
• Willing to work on a farm.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.