Administrative Officer at Sageto Limited

Job Description

• The Administrative Officer acts as the point of contact for all employees, providing administrative support and managing their queries, managing office stock, preparing regular reports for Sageto Limited and its affiliate companies.

Responsibilities

• Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.
• Occasionally traveling off-site to deliver reports or files to otherdepartments.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, distributing memos and reports.
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential companydocuments.
• Update office policies as needed.
• Distribute and store correspondence (e.g., letters, emails, andpackages)
• Prepare reports and presentations with statistical data, as assigned.
• Schedule in-house and external events.
• Ensuring the delivery of parcels and dispatch of letters are done
• In charge of and keeping record of all company assets, household
• furniture and fitting equipment.
• Coordinating the submission of updated inventory of staff housefrom sites
• Checking and reconciling all due company revenue payments to forestall duplication of payment such revenues: water rate, environmental waste bill, tenement rate, signpost, operation, and business permit before passing for management approval.
• Prepaid meter checks and ensuring speedy recharge
• Monthly request of office cleaning material
• Monitoring and control of cleaning supplies
• Raises requisitions and coordinate the renewal of vehicle papers such as: vehicle license, road worthiness, hackney permit, tinted permit, all local government permit, haulage permit, department of outdoor advertisement and signage (DOAS), VIO drivers and conductor badge/clearance.
• Follow up on staff registration with PFAs and coordinate subsequent registrations
• Coordinating site attendance
• Checking and preparing GRN for all purchased items
• Perform any additional assignment as directed by the Admin/HR Manager.

Qualifications

• Bachelor’s degree/ HND in Administration or any other related discipline.
• Minimum of two(2) years relevant experience
• Excellent communication, problem-solving, and organizational skills
• Ability to work well in a team environment
• Ability to maintain confidentiality and handle sensitive information.
• Sense of discretion and responsibility to duty.
• Attention to detail and ability to multitask
• Ability to work under pressure.