Assets and Inventory Verification Consultant (AIVC) at Jhpiego - John Hopkins University

Overview

• The position holders will support the physical verification and reconciliation of Jhpiego assets and inventory records in various locations in these states within the next two (2) months and provide detailed report on the outcome of the exercise.
• The consultancy is expected to be for maximum of two (2) months (could be earlier or for non-consecutive days).
• The consultants will develop a travel itinerary in collaboration administration team and project staff.
• The schedule/itinerary will specify the implementation of the tasks until delivery of the final products.

Responsibilities
Deliverables:

• Visit state stores, warehouses and asset locations in health facilities and partner offices to validate all inventory records based on the existing asset registers/deliveries.
• Take physical stock of actual assets sighted and confirm status, location viz a viz what exists (detailed physical count).
• Reconcile the assets and asset tags for your location/states.
• Verify all inventory and asset records and highlight and discrepancy where applicable
• Tag any item(s) untagged or with fallen tag and document this update.
• Work with Country Office Jhpiego inventory focal staff for all updates and reconciliations.

Expected Outputs:

• Detailed trip report
• Provision of duly signed-off/evidence-based working papers as proof of visit per location e.g. state/facilities highlighting physical balances of all items as well as discrepancies.
• Any other related documentation.

Required Qualifications

• HND or Bachelor's Degree in Business Administration, or equivalent related qualification
• Experience in performing physical assets and inventory verification
• Proficiency in Microsoft Office tools
• Experience in using mobile app for assets and inventory verification
• In-depth knowledge of USAID and other international donor regulations
• Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
• Adaptable, creative, collaborative and able to think strategically.
• Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
• Excellent interpersonal communication skills (both oral and written)
• Able to work under pressure, take initiative and manage and prioritize work independently.
• Ability to travel to and work in state in which Jhpiego operates.