Events/Sales Coordinator at Voltaire Lifestyle Services Limited

Principal Duties

• Curate and execute all events for the company
• Provide quarterly in advance, a confirmed Events calendar for Members and for guests
• Identify and negotiate with potential sponsors and partners for events;
• Issue comprehensive Events briefs for planning and execution purposes;
• Coordinate all moving parts including identification of guest speakers, performers, guest chefs, sommeliers etc.
• Lead /support promotional activities;
• Prepare events budgets and ensure that budgets are maintained;
• Promote and sell function rooms for the brands.
• Manage supplier relationships and ensure excellent customer service & quality delivery from start to end;
• Communicate, maintain & develop beneficial third-party relationships;

Job Description

Events Curator:

• Perform risk management to minimize risks. Resolve any problems that occur during events;
• Create and maintain comprehensive documentation for each event – databases, guest lists, invitations, budget & accounting etc;
• Manage enquiries/ meetings for Events;
• Identify potential clients for the companyand ‘sell’ the use of the same for external events.
• Identify low activity periods and maximize potential by procuring events that add value;
• Researching types of events, potential speakers, event planning and maintaining the events calendar;
• Identify and compare different vendors (decorators, photographers etc.);
• Liaise and Negotiate with vendors to obtain the most favourable terms;
• Carefully oversee the event & offer solutions to resolve problems in a timely manner;
• Organise and manage pre-event meetings with all relevant personnel
• Provide pre and post-event reports;
• Develop event feedback and other surveys;
• Assist with content pertaining to events for the Monthly newsletter;
• Perform any other tasks requested by management.
• Physical, Mental and Visual Skills:
• Excellent organizational and communication skills.
• Multi-tasker
• Self-motivated
• Ability to provide effective written and verbal instructions, as well as to retrieve information from technical sources.
• Passionate about Events & Sales
• Problem solver
• Innovative thinker

Educational, Development and Work-Related Experience

• Bachelor's Degree in a relevant field.
• Prior Club experience is an added benefit
• Minimum of five (5) years' work experience
• A good amount of Sales experience
• Knowledge of events curation through practical experience.
• Excellent knowledge of event management, public relations & branding acquired through college-level courses of study, training, or equivalent experience
• Knowledge and contacts in entertainment/ wines & spirits environment acquired through five years of similar experience
• Must possess good office computer skills (i.e. – Word, Excel, PowerPoint, Adobe, Outlook, etc.) for business communication.
• Portfolio of successful events
• Sense of ownership and pride in job performance and impact on company’s success
• Excellent vendor management skills
• Service Excellence skills
• Excellent People Skills
• Team Player.