Executive Assistant and Legal Officer at Fieldbase Services Limited

Job Summary:

• We are seeking a highly organized and detail-oriented Executive Assistant and Legal Officer to support the Managing Director and oversee legal matters within the organization.
• The ideal candidate will provide administrative assistance, manage day-to-day operations, and handle legal duties to ensure compliance and protect the company’s interests.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to the Managing Director, including scheduling meetings, managing correspondence, and preparing reports.
• Organize and maintain the Managing Director’s calendar, ensuring efficient time management and prioritization of tasks.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for business trips.
• Prepare presentations, meeting agendas, and take minutes during executive meetings.
• Handle confidential information with integrity and discretion.

Legal Duties:

• Draft, review, and negotiate contracts, agreements, and other legal documents to ensure compliance with legal standards and company policies.
• Advise on legal risks and liabilities, providing recommendations to mitigate potential risks.
• Ensure the company is compliant with all legal and regulatory requirements, including filings with relevant authorities.
• Liaise with external legal counsel on complex legal matters, disputes, or litigation.
• Keep up to date with legal developments and ensure that the company is informed about changes in regulations or laws that could affect its operations.

Administrative Responsibilities:

• Oversee office operations, including procurement of supplies, managing correspondence, and handling communication with external vendors.
• Assist in project management and follow up on deliverables to ensure timely completion of tasks.
• Provide support in the preparation and submission of official documents to government bodies or clients as required.

Requirements:

• Bachelor’s Degree in Law (LLB) or related field.
• 2-5 years of experience in a similar role, preferably in a corporate setting.
• Strong knowledge of Nigerian corporate and contract law.
• Knowledge of UK corporate and contract law is a plus
• Excellent organizational skills and the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Outstanding verbal and written communication skills.
• High level of discretion and ability to handle confidential information.
• Strong attention to detail and ability to work independently.

Preferred Qualifications:

• Experience in the tech or engineering sector is a plus.
• Familiarity with the tech, maritime and energy sectors in Nigeria.