Executive Assistant at Moniepoint Inc. (Formerly TeamApt Inc.)

Job Summary

• As a high quality Executive Assistant, you will provide all necessary secretarial and administrative assistance not limited to a responsive administrative, organisational, strategic and logistical service to facilitate the smooth running and execution of projects for the Office of the CEO.
• As an Executive Assistant, you will work actively with your manager helping her to manage and prioritise her time.

Principal Duties and Responsibilities

• Ensure that key messages align with vital business strategies
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records and performing minor accounting duties where applicable
• Assist in travel arrangements logistics, expense reports, and all items to ensure a successful trip
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information

Qualifications, Competency & Skills Required

• Graduate Degree or equivalent qualification preferably in Business Administration, Secretarial studies, Law and facilities management
• Minimum of four years previous experience in a similar role.
• Experienced Microsoft Office user, particularly Word, Excel, PowerPoint and Outlook.
• Competent Internet, email and Google applications user.
• Relevant professional qualification (e.g. ICSAN) will be an advantage

Candidate Abilities & Personality Profile:

• Availability and excellent organisational skills
• An organised and assertive individual who is proactive, creative, and resourceful.
• An outstanding team player and self-starter, able to work with minimum supervision.
• Great at staying calm and diplomatic under intense pressure.
• Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
• Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
• Able to use own initiative
• Clear verbal communicator with excellent telephone/email manners.
• Able to work accurately with excellent attention to detail at all times.
• Ability to liaise with staff at all levels, both internally and externally.
• Able to develop excellent working relationships both internally and externally.
• Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.