Executive Assistant at Tranter IT Infrastructure Services Limited

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for ED. 

Reporting Line

This role reports to the ED

Responsibilities

• Organise and schedule meetings.
• Prepare meeting agendas, perform research for meetings and take minutes.
• Answering and screening calls.
• Manage the diaries and schedules.
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
• Liaise with clients and business guests.
• Project and event coordination.
• Book business travel arrangements.
• Oversee office correspondence.
• Liaise with IT, Sales, PR, and HR teams.
• Liaise with other executives on behalf of ED.
• Prepare and deliver monthly reports.
• Any other duties assigned.

Requirements

• 2-3 years of proven work experience as a personal assistant
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality