Executive Secretary at Bosak Microfinance Bank Limited

Responsibilities

• Provide administrative support for the smooth running of the office by receiving and managing correspondence, organizing files, ordering supplies, coordinating office maintenance, and overseeing administrative policies and procedures.
• Collating of reports from units for the Annual Board of Directors meetings, staff meetings etc.
• Scheduling meetings and taking minutes
• Performing secretarial tasks such as drafting of letters and memos as well as proofreading and editing documents.
• Maintaining accurate records and databases by updating contact lists managing office imprest and office registers.
• Serve as a point of contact for internal and external stakeholders, answering phone calls both local and international, responding to emails and greeting visitors.
• Proficiencient in office software such as word processing, spreadsheet, and presentation.
• Managing office equipments and troubleshooting basic technical issues.
• Managing the MD’s calendars, scheduling and providing reminders on appointments
• Coordinating logistics and ensuring that meetings and appointments of the MD run smoothly.
• Handling of sensitive information with discretion and maintain confidentiality regarding organizational matters.
• Arranging travel plan for the MD.
• Performing other duties as assigned by the MD.