Executive Secretary at Integrated Corporate Services - ICSL

Job Responsibilities
Operational Responsibilities:

• Provide a high standard of personal executive-level assistance to meet the needs of the EVC’s objectives, including diary management, setting up meetings, hospitality, travel, and visa arrangements worldwide.
• Correspondence management: reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating telecommunications.
• Produce documents, briefing papers, contracts, agreements, reports, and presentations.
• Supervise front desk operations and provide assistance as needed, including but is not limited to, answering phones, accepting deliveries, lunchtime relief, and greeting visitors/guests.
• Provide relevant support for Executive Management, The Board, Company Secretary, and Legal Team in line with corporate governance reporting and legislation/regulations.
• Coordinate the agenda of senior management team meetings, prepare an account of the meetings, and follow up on assigned action items.
• Interface with various departments and personnel for smooth operations, including information management, approvals processing, and feedback.
• Implementing and maintaining procedures / administrative systems including filing / data management, sourcing of stationery / equipment, and general office management.
• Be responsible for managing all internal and external communications for the company ensuring its messages are consistent across all mediums and for different departments of the organization.
• Any other duty as assigned by Management.

Strategic Responsibilities:

• Assist Executive Management to track and provide analytical reports on performance.
• Coordinate with internal and external stakeholders for reporting activities and general administration.
• Develop creative and innovative processes.

Job Specifications

• Educational Qualification: Bachelor's Degree or HND in any field.
• Work Experience: Minimum of 5 years
• Professional Qualification: any relevant certification will be an added advantage

Person's Specification:

• Female, very highly proficient in Microsoft Applications.