Facility/Administrative Manager at Ascentech Services Limited

Industry: FMCG

Responsibilities

• To maintain an effective approach for procurement strategies, and establish recommendations for the procurement of services and potential suppliers.
• To undertake reviews of specific spend areas within a best practice framework and identify both the resource needs and process changes required for the on-going management of these procurement activities.
• To liaise with current and potential suppliers to negotiate contracts, including the management of tender processes for the awarding of new contracts directly or supporting internal customers.
• To further develop the company’s framework within which procurement activities are conducted.
• To design and implement methods to improve procurement data collection and analysis and a reporting framework monitoring the deliverables within each procurement category.
• To facilitate greater cross collaboration between business units, in relation to procurement by centralizing spend areas.
• To undertake an annual review of the company’s Sustainable Procurement Policy, and to recommend changes to the policy as relevant to Executive Team and Boards.
• To Develop and maintain good working relationships with colleagues across the company so as to promote
• Develop and maintain vendors/suppliers database.
• Servicing/maintenance of all company owned fire extinguishers

Facility Management

• Manage all resident files for renewals and resident retention programs and coordinate with staff to inspect all leasing team activities.
• Coordinate with property managers to complete and verify all paperwork and manage all processes for residents and ensure compliance to timeframe.
• Attend to facility related needs of resident expatriates.
• Ensuring Constant supply of Electricity to the company owned facilities.
• Supervise evacuation of septic tanks
• Ensuring proper functioning of office Electrical utilities (e.g. Water Dispenser, Microwave, fridges, air conditioners etc.).
• Ensuring good functioning of the Generators.
• Overseeing the Cleaners and Security guards.
• Oversee the evacuation of Septic tanks/
• Oversee civil/renovation works as may be required by the company.

Office Admin

• Keeping office furniture in good order.
• Participating in the procurement of office materials.
• Store/warehouse management: issuance of items / monitoring of stock level.
• Printing of all company documents.
• Mail management: Branch mails.
• Preparation and payment of Utility bills.
• Ensuring stock replenishment.
• Attending to all branch stationery / document requisition

Requirements

• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage
• Proven experience as facilities manager or relevant position
• Well-versed in technical/engineering operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking

N.B: Only shortlisted candidates will be contacted