Female Technical Assistant at Ascentech Services Limited

Position Description

• The Technical Assistant (TA) to the GMD provides support and assistance to the GMD on strategic and technical matters as well as provides high quality secretarial and administrative support.
• The TA is to maintain an up-to-date consolidated management overview of projects and/or contracts performance.
• The GMD’s Technical Assistant is responsible for following through on Matters Arising from Board Meetings as well as coordinate as required to ensure that the GMD’s office materials, and inputs for board meetings and other strategic meetings are adequately available.
• The TA reports to the GMD and works closely with him to support other functional leaders in the company.

Key Responsibilities

• Provide input to technical studies/research projects, technical reports, project planning reports, etc. to be presented to the GMD.
• Attend meetings with the GMD, responding to technical inquiries as appropriate; present technical knowledge and information on projects and services and provide answers when required.
• Attend meetings with or on behalf of the GMD and follow up on the raised issues/points of action from those meetings until they have been satisfactorily closed out.
• Evaluate, review, and interpret technical inquiries on contractors/vendors, and be able to provide recommendation to the GMD on both existing and potential contractors/vendors.
• Track projects and the decision-making process for projects that require board and top-level committee approvals (e.g. board committees) and ensure that the relevant information for the committee to make an informed decision is readily available.
• Aid the GMD in the development, coordination, and implementation of strategic plans of the company and its affiliates.
• Prepare dashboard for the entire business representing the organizational progress of the company with regards to each Subsidiary’s ongoing respective projects, highlighting the positives and negatives and reporting performance to the GMD on timely basis.
• Attend and contribute to meetings on behalf of GMD, reporting back and follow up if required.
• Assist the GMD in collation and presentation of monthly Subsidiary budget performance and other reports.
• Ensures proper and timely follow-up on reports.
• Research for, and preparation of speeches and presentations in a variety of formats to support the activities of the GMD.
• Liaise with internal and external stakeholders.
• Develop and maintains technical databases and spreadsheets.
• Work with the GMD to ensure that his schedule of activities are fully coordinated and aligned to ensure optimal utilization of the GMD’s time and resources.
• Regular interface with MD’s of the Subsidiaries to ensure that GMD is kept up to date on the progress of the company’s ongoing technical projects.
• Conduct research and develop presentations for the GMD on various areas as assigned.
• Act as the focal point for requests for information that requires knowledge of the leadership structure and how the different roles in the organization are connected.
• Facilitate the development of corporate and functional business strategies to align with the business direction and vision of the company.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents on behalf of the GMD.
• Conserve the GMD's time by reading, researching, collecting and analysing information as needed, in advance.
• Organize complex calendars and schedules, resolving any scheduling issues.
• All other duties as assigned.

Qualifications / Experience

• University Degree in Engineering or Science discipline.
• An MBA or Master's Degree in Engineering or Science discipline will be an added advantage.
• Minimum of 8 years’ experience working with Chief Executives/Executive Directors or managing a business unit with technical responsibilities.
• Membership of professional bodies, e.g. Nigerian Society of Engineers, registration with COREN etc. will be an advantage
• Demonstrated ability to distinguish between, and balance priorities within areas of responsibilities while meeting both short- and long-term goals.
• Demonstrated ability to deliver commercial excellence and knowledge of handling large contracts.
• Experience in liaising with relevant statutory bodies and contractors.
• Excellent planning skills will be an added advantage.
• Strong understanding of HSE and Engineering standards.
• Ability to work well independently but also as part of a team.