Finance Assistant - Abuja at Medecins Du Monde

MAIN MISSION 

Under the supervision of the Finance Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures: 

• Cash Box Management  
• Accountancy  
• General Administration  

TASKS DESCRIPTION: 

Cash Box Management 

• Make cash payments according to MdM procedures. 
• Keep the cash and cash boxes safe and according procedures. 
• Estimate petty cash and make request to the Finance Coordinator for replenishment. 
• Perform daily/weekly/and monthly cash control with Finance Officer.  
• if necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the international staff 
• Management of safety envelop for international staff (payment and refund - in and out) 

Accountancy 

• Enter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework. 
• Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.) 
• Double check of records, according to MdM & donor procedures 
• Verify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID); 
• Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advances are reconciled/closed by the end of the week & month. 
• Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes. 
• Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents required 
• Keep the administrative archive on the mission (do the copies, classify and archive) 
• Support to look for invoices when required 

Administration 

• Develop filing system for administration department, and after validation of Administrative Coordinator,  
• Realize copying and filing and scanning, especially for accountancy 
• Assist during organization of trainings, accommodation and transportation 

Reporting  

• Prepare a summary of weekly activities 
• Participate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…) 

OTHERS: 

• Be flexible in performing his/her duties  
• Inform immediately the security focal point in case of any security problem  
• Perform other additional duties on request of the Finance Coordinator 

Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions. 

Medecins du Monde - France is a French humanitarian organization, involved in emergency, post-emergency and development programs in Nigerian  

He/she works under the supervision of the Finance Officer. 

The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.