Finance Executive at CarePay

MAIN PURPOSE OF JOB:

• The Finance Executive will be responsible for financial and administrative operations for our office in Nigeria.
• The successful candidate will ensure that all financial operations are carried out in a timely manner and you will also support the team with general and HR- Administration tasks required to ensure the orderly and efficient running of the CarePay offices in Lagos and Kwara.

KEY DUTIES AND RESPONSIBILITIES:

Finance:

• Responsible for managing the financial administration of CarePay Nigeria.
• Ensuring timely and accurate invoice processing – including payment process.
• Managing petty cash float – including ensuring that petty cash payments are properly authorized, within approval limits, and that the expense is necessary for the business.
• First point of contact for statutory audit procedures – managing the local financial audit (with support from the CarePay group team).
• Responsible for timely end of month closure processing and reporting. Responsible for ensuring timely processing for all CarePay Nigeria related transactions and processes – with support from CarePay group team.
• Responsible for carrying out monthly bank reconciliations for all bank accounts and resolving any reconciling items in a timely manner.
• Managing the receivables and payables ledger by ensuring that both accounts are reconciled monthly, and any reconciling items resolved.
• Raising invoices to customers and following up overdue amounts.
• First reviewer of staff reimbursement claims checking for reasonableness and completeness of reimbursement documentation.
• Track staff advances and ensure timely retirement of amounts advanced to staff supported by appropriate documentation.
• Maintain the assets register and ensure that newly purchased assets are included in the register, depreciated at appropriate rates and tracked to staff responsible for the assets.
• Process tax payments and tax returns as per statutory deadlines.
• Assist in the preparation of internal and external reports.

Administration:

• Ensure that the office has adequate office supplies including stationery, refreshments and other services required for the normal functioning of the office.
• Maintain the schedule of insurances for the Nigeria office and track renewals, additions, and removals of assets from the insurance lists.
• Support booking of flights and accommodation requests for the team.
• Manage the online taxi account with Bolt and review all taxi requests for reasonableness.
• Support CarePay procurement including sourcing for quotations required as per the procurement policies.
• Handle HR functions such as staff induction, new staff set up and payroll processing.
• Work together with Kenya and Netherlands HR team on HR related matters.
• Any other duties as may be allocated by the Head of Finance and Control.

EDUCATIONAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:

• A minimum University degree in Finance or Accounting.
• At least 3-5 years of relevant working experience in Finance and accounting.
• Experience in Sage and Lucanet accounting/reporting system is a plus.
• Proficiency in Microsoft Office Suite including (Excel).

KEY SKILLS AND COMPETENCIES:

• Demonstrate a high degree of analytical, critical thinking and problem-solving skills with ability to make decisions timely.
• Must be highly detail oriented, deadline oriented and organized with effective time management skills and take pride in work.
• Strong leadership skills with an ownership mentality towards achieving results.
•  Advanced Microsoft Excel skills.
• Excellent verbal and written communication and interpersonal skills across the organization
• Ability to work in a fast-paced team environment.
•  Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, problem solving, and results.
• Ability to show initiative and take responsibility.
• Flexible and ability to adapt or change to new situations and handle high levels of uncertainty.
• Ability to maintain confidentiality.
• Personal qualities of integrity, credibility and a commitment to CarePay’s mission.