Finance Officer at Pro-Wellness Humanitarian Initiative

Job Summary

• The Finance Officer works in collaboration with other finance staff to support the Head of Finance and other program staff to ensure that Prowell operates within a healthy financial environment and meets all its obligations and accountabilities on time.
• The position holder supports establishing, operating, and maintain good financial systems and controls.
• In addition, he/she supports the conduct and management of audits, prepares donor and operational budgets, and facilitates procurements.
• The Finance Officer is responsible for the day-to-day management of financial transactions and procedures in line with organizational policies and principles.

Major Responsibilities

• In collaboration with other finance staff, ensure that accurate records for all daily transactions are kept in the right format and place.
• Prepare balance sheets and other reports as may be required.
• Process invoices in support of payments as may be required.
• Review/record accounts payable and accounts receivable in line with organizational policies, and standards.
• Ensure that the financial system is always up to date with financial data.
• Perform any other accounting duty that may arise from time to time.
• Support the creation of organizational financial forecasts.
• Prepare a monthly bank reconciliation.
• Assist in developing monthly and yearly financial reports for submission to the Executive Director.
• Support the auditing of the organization’s account by an appointed external auditor on an annual basis.

Banking:

• Ensure that all banking transactions are done on time with very minimum risk and in line with organisational policies.
• In collaboration with other finance staff, support the organization to reconcile bank statements.
• Work with Operations and program teams to prepare all budgets that may be required.
• Support the organization to routinely review and recommend the revision of banking policies and support in implementing same within the organization.
• Treasury management and reporting.
• Ensure that petty cash is managed in line with organisational policies and practices.

Auditing, Financial Management and Reporting:

• Support the preparation of month end/quarterly financial reports.
• Support both the conduct and management of internal and external audit processes.
• Provide support to the organization to implement all audit recommendations.
• Prepare and submit monthly management and donor reports to SMT.

Grant Management and Compliance:

• Support the Operations team to meet programme management requirements.
• Enforce compliance with national, organisational and donor conditions within the Country Programme.
• In collaboration with the Operations team, support the effective management of grants by ensuring that all grant conditions (including procurement, reporting and extensions) are met.
• In collaboration with the operations team, ensure that routine grant monitoring mechanisms (like monthly and quarterly budget meetings) are held, and actions are implemented.
• Ensure documentation and filing of project activities comply with Prowell’s policies and procedures.

Requirements
Education:

• Applicants must have a minimum of a University Degree / HND in Accounting, Banking and Finance, or any related field of discipline.

Experience:

• Approximately 3 years of professional experience in procurements

Skills:

• Knowledge of Generic Procurement Procedures and Practices: Understanding of standard procurement processes and methods.
• Demonstrated Success as a Procurement Leader: Proven track record in leading procurement activities within the supply chain, including planning, procurement, and logistics.
• Collaboration and Influence: Strong interpersonal and analytical skills, with the ability to work effectively across cultures, organizational units, and suppliers.
• Procurement Plans and Strategies: Experience in developing procurement plans, and strategies, and conducting market analysis techniques.
• Analytical and Negotiation Skills: Ability to analyze data effectively and negotiate favourable terms.
• Market Analysis and Sourcing Strategies: Expertise in conducting market analysis and developing sourcing strategies.
• Matrixed Structure Adaptability: Ability to work efficiently within a complex organizational structure.
• Mathematical Skills: Proficiency in mathematical calculations related to procurement and budgeting.
• Excellent Use of Excel and Microsoft Office: Advanced skills in Microsoft Excel, Word, PowerPoint, and other Office applications.
• Experience with Financial Software: Proficiency in using financial software for procurement and accounting purposes.
• QuickBooks Expertise: Specific experience and expertise in using QuickBooks for financial management and procurement tasks.