Junior Admin Officer at GIZ Nigeria

VA No: 058

Job Summary

• The junior admin officer will support the Finance and admin manager and the programme coordinator of the project “Promotion of Agricultural Finance for agri-based Enterprises in Rural Areas” (AgFin) in the coordination of the project administrative activities with the GIZ Country Office in Nigeria.

Job Description / Requirements
Responsibilities: 

• Under the direct supervision of the Finance and admin manager  the junior admin officer will:  
• Provide administrative support and logistics for the office meetings and events.
• Handle the project cash and bank accounting  
• Support the project procurement of goods and services in  line with GIZ processes and rules

The Admin assistant performs the following tasks:

Tasks
He/she will:

• Provide general administrative supports (Printing, copying  and scanning of documents) for the GIZ AgFin project and  filing documents according to the GIZ filing system
• Assist in the preparation of workshop/event materials,  agenda, logistic attendance and provide admin support  during project events
• Support the day to day office management for the project and  the periodic inventory checks and rebelling of assets of the  projects
• Handle the project travel arrangements and liaise with the country office travel & logistics unit as the projects travel focal person on issues on travels and visa processing
• Projects cash and bank accounting
• Handle the cash payments and reconciliation for the  project
• Handle cash and bank posting for the project and  settlement of pending cash transactions (travel advance,  verification of invoices etc)
• Handle the filing of accounting/voucher folders according to the GIZ filing system
• Support preparation for internal control for project
• Support the project procurement of goods and services.
• Assist in the preparation of procurement process and  contract process in line with GIZ process and rules
• Monitor appraisers and consulting firms contracts and  ensures the timely presentation of final invoices
• Check invoices for contracts and procurement for correctness before payment or submission to the country office
• Other duties / additional tasks
• Act as the travel focal point for the project
• Performs other duties and tasks at the request of the  Finance and admin manager

 Required Qualifications, Competencies and Experience Qualifications

• Bachelor’s degree in Economics, Finance/Accounting, Business Management, or related field.

Other Knowledge, Additional Competencies:

• Good analytical, decision making and problem-solving  skills
• Strong oral and written communication skills
• Team player and constructive attitude responding  positively to critical feedback and differing points of view
• Advanced working knowledge of ICT technologies (related  software, phone, fax, email, the internet) and computer  applications (e.g. MS Office)
• Developed attitude and awareness of service delivery
• Personal integrity and accountability
• Positive, collaborative and constructive attitude to people and work.
• Composed and good-humoured even under pressure
• Open to change and ability to manage complexities

Professional Experience:

• At least 3 years of professional working experience in a  similar position
• Broad experience in administration, and procurement management
• Experience in GIZ projects or other development / corporate organisations is an added advantage.