Logistics coordinator (M/F) at Médecins du Monde

TASKS AND RESPONSIBILITIES:

• Under the supervision of the general coordinator, the logistics coordinator will lead the development of the country programme logistics strategy and ensure its timely implementation. He/she will provide logistics guidance, advice and support to all programme and field sites and the logistics staff in those locations as necessary or as requested. He/she ensure that MdM’s policies, systems and guidelines are implemented, used and adhered by the team.
• The logistics coordinator wills manage and supervise the logistics team composed by national staff and expatriates. He/she will be under the functional supervision of the logistics advisor based in the HQ.
• More specifically, you will be in charge of:

Logistics coordination

• Define and implement the logistics tools and process
• Assist field logisticians
• Provide input on logistics matters to the coordination team for proposal and report writing
• Ensure the good filling and follow-up of all the logistics tools for a good capitalization at mission level
• Communicate regularly with the logisticians and the general coordinator in order to ensure good understanding of the logistics activities and logistics priorities of each one
• Be responsible for all communication related to logistics issues with the logistics referent based in HQ

Program activities

• Perform the role of technical adviser and take final responsibility for all logistics tasks of the mission
• Be responsible for the appropriate selection (in collaboration with the logistics referent in HQ), installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications, Mechanics, Energy & Electricity, Cold Chain etc.
• Manage and supervise the rehabilitation of the health centres (including waste management and infrastructure)
• Develop and maintain good network of contacts to facilitate emergency responses
• Support the medical team particularly on transportation

Procurement & supply chain management

• Ensure the overall supply chain management for the response in country (international & local purchases)
• Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports, until delivery of the goods and the official handover of items against signature of receipt
• Ensure that the filing system to record and archive all procurements is rigorously maintained by the logistics team
• Ensure the existence and maintenance of a supplier database and develop robust local supplier relationships at national level
• Ensure systems mitigate risks from corruption and insecurity

Team management

• Be responsible for the definition of the logistics department staff set up, and preparation of job description
• Be responsible for the line management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management
• Facilitate the communication within the logistics component of the team and between the different members of the team on logistics issues
• Be responsible for the technical support of all logistics staff
• Be responsible for the capacity building and training of all logistics staff
• Brief and debrief staff on logistical and technical aspects of the mission

Security

• Participate in the development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
• Ensure security briefing regarding movements and means of communication to all expat and national staff joining the mission
• Ensure the safety of offices, guesthouses
• Monitor the security context and any deterioration in this that could affect operations and provide guidance to teams/sites as required
• Compiling all security incidents in MdM area of intervention received from general coordinator and fills the security incident follow-up

Meetings, representation and reporting

• Attend MdM monthly coordination meetings
• Represent MdM with relevant external organisations and networks at national level and actively networking
• Attend national logistics or security related external meetings (clusters, Humanitarian Forum sec meeting…)
• Consolidate logistics reporting (assets, fleet, premises …) and prepare monthly logistics report
• Organise regular meetings with the logistics team, in order to share all information and problems, finding solutions where necessary

CONDITIONS OF EMPLOYMENT:
Status :** Employee
Fixed-term contract
Duration : 6 months

Starting date: April 2020

• Gross monthly salary: 2.816 euros
• Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• R&R policy every 3 months
• Health insurance (60% covered by MdM, 40% by the employee)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility
• Single posting

SKILLS AND EXPERIENCE NEEDED:

• Experience in working in an international NGO working in emergency contexts
• Experience in fleet management, security, supply chain, stock
• Experience in managing a large team and work in an international team
• Negotiation skills
• Good writing and communication skills
• Excellent organizational skills
• Ability to work quickly, under pressure, and with short deadlines
• Ability to take effective decisions according to the context
• Flexibility, Reactivity, anticipation, adaptability
• Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies
• Leadership / team player
• Respectful and diplomatic
• Excellent knowledge of Windows environment (word, excel)

Languages: English is mandatory, knowledge of Hausa, Fulani or French is an asset.
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED

• Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
• MdM stands up for the integration of people living with disabilities and fights against discrimination.