Logistics Officer at Norwegian Refugee Council (NRC)

Responsibilities

• Supervision and capacity building of the logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regard to fleet, warehouse, and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management, warehousing and procurement of service)
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator

Fleet Management

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date generator logbook for usage and services.

Asset Management

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Update asset register and send to country office every month in the absence of the asset’s focal person

Warehousing Management

• Will only provide supportive role in the absence of area warehouse staff.
• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse
• Ensure all program stock are released through NRC stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.

Qualifications

Competencies

• Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge, and experience that are important for effective performance.

• Bachelor’s degree in business administration or any related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal
• Office organization skills,
• computer skills (Microsoft Office)
• Good communication skills
• Fluency in English, Hausa is an asset

Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Handling insecure environments
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• High level of accuracy and efficiency in reporting

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework