Office & Admin Manager at Beacongate Limited

Key Responsibilities:

• Oversee the general office operations and procedures.
• Ensuring the office is well maintained and stocked with necessary supplies and that all equipment is working and properly maintained.
• Maintain office efficiency by planning and implementing office systems and equipment procurement.
• Coordinate with IT department on all office equipment.

Administrative Duties:

• Perform planning and coordination of administrative procedures and systems
• Organize smooth and adequate flow of information within the company to facilitate  other business operations
• Manage schedules and deadlines٫ developing measures to optimize the processes
• Manage inventory of office supplies and organize purchasing of new material
• Monitor costs and expenses to assist in budget preparation
• Organize facilities services٫ maintenance activities and tradespersons
• Manage other office activities such as event planning٫ renovations and so on
• Stay informed about all organizational changes and business developments
• Manage and support assistants, and other support roles.
• Handle correspondence, prepare reports, and manage document filing systems.
• Schedule meetings, appointments, and travel arrangements for senior management.
• Assist in the preparation of regularly scheduled reports.

Financial Administration:

• Assist in budget preparation and expense management.
• Handle petty cash and other financial transactions.
• Work with the finance team to ensure timely and accurate processing of invoices and payments.

Communication and Coordination:

• Act as a point of contact for internal and external communications.
• Coordinate with various departments to ensure smooth workflow and information exchange.
• Organize company events, meetings, and conferences.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Strong knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Good team player abilities with problem-solving and leadership skills
• Excellent attention to detail
• Strong organizational and planning skills.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent written and verbal communication skills.