Personal Assistant/Secretary to the Executive Secretary at a Fast-Growing Farm

Responsibilities

• Assist the Executive Secretary with organizational, financial and personal administration on a daily basis
• Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Secretary
• organize the logistics of board meetings and other key internal meetings
• Maintain records of decisions and ensure action items are clearly recorded for the Executive Secretary
• Typing, compiling and preparing reports, presentations and correspondence
• Produce documents, briefing papers, reports and presentations for the Executive Secretary.
• Prepare agendas, pre-meeting briefings and meeting papers.
• Organize meetings and ensure the Executive Secretary is well prepared for those meetings
• Reminding the Executive Secretary of important tasks and deadlines
• Maintain ES’s office systems, including data management and filing.
• Collate and file expenses on behalf of the ES
• Implementing and maintaining procedures/administrative systems in the office of the Executive Secretary
• Manage ES’, diary assessing priority of appointments and reallocation as necessary.
• Booking and arranging travel, transport and accommodation
• Screen calls, enquiries and requests, and deal with them when appropriate
• Any other duties as may reasonably be required by the Executive Secretary