Personal Assistant to Executive Director at a Top Notch Restaurant

RESPONSIBLE TO: EXECUTIVE DIRECTOR

SUMMARY OF RESPONSIBILITES

Provide administrative support, ensuring the executive’s time is optimized and their tasks are accomplished efficiently

MAIN FUNCTIONS:

• Manage the executive's calendar, coordinating appointments, meetings, and events.
• Ensure timely reminders and notifications.
• Handle email, phone calls, and mail correspondence, filtering and prioritizing messages.
• Draft and send emails, letters, and other documents on behalf of the executive.
• Receive, prioritize, and execute tasks assigned by the executive.
• Coordinate with other departments to complete tasks and projects.
• Prepare travel itineraries and ensure necessary documents are in order.
• Prepare reports, presentations, and other documents as requested.
• Edit and proofread documents for accuracy and grammar.
• Maintain confidentiality and handle sensitive information with discretion.
• Conduct research on various topics as requested.
• Enter data into databases or spreadsheets as needed.
• Prepare meeting materials, agendas, and minutes.
• Coordinate with attendees and ensure necessary equipment is available.
• Assist with special projects, such as event planning, research, or data analysis.
• Oversee the executive's office, ensuring organization and tidiness.
• Manage office supplies and inventory.       
• Ensure good communication flow by disseminating information promptly.
• Provide accurate and excellent filling and retrieval system.
• Carry out related duties that may be delegated to her by the Executive Management

PERSON PROFILE/EXPERIENCE PERSON REQUIRED

• Bsc/Hnd in Communication, English etc Proven experience as a personal assistant or in a similar role.
• Excellent communication, organizational, and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office and Google Suite.
• Strong problem-solving and analytical skills.